Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SOUTHAMPTON
BUILDING 37, HIGHFIELD CAMPUS,UNIVERSITY ROAD
SOUTHAMPTON
SO171BJ
Contact
Helen Stone
Telephone
+44 2380595000
Country
United Kingdom
Region code
UKJ32 - Southampton
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.southampton.ac.uk/
Buyer's address
https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Faculty of Medicine Assessment Management System
Reference number
2021UoS-0263
two.1.2) Main CPV code
- 72268000 - Software supply services
two.1.3) Type of contract
Services
two.1.4) Short description
This Tender opportunity is to procure an electronic system or systems to support our clinical assessments. As part of clinical practice, students must meet standards and pass exams to
be able to practice after their degree is awarded. A new system is required to support these clinical assessments to ensure we will be unable to meet the necessary KPIs that the General Medical Council (GMC) will be introducing with the new Medical Licensing Assessment (MLA).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1: OSCE, Practical, Written and Anatomy Papers
Lot No
1
two.2.2) Additional CPV code(s)
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
University of Southampton
South Academic Block
Southampton General Hospital
Tremona Road
Southampton
SO16 6YD
two.2.4) Description of the procurement
This Tender opportunity is to procure an electronic system or systems to support our clinical assessments. As part of clinical practice, students must meet standards and pass exams to be able to practice after their degree is awarded. A new system is required to support these clinical assessments to ensure we will be unable to meet the necessary KPIs that the General
Medical Council (GMC) will be introducing with the new Medical Licensing Assessment (MLA). The system should enable the faculty to:
• Ensure compliance with GMC requirements for delivery of assessments, particularly for the MLA.
• Provide detailed individual student and examiner feedback.
• Reduce errors and improve quality.
• Improve student and examiner experience
• Electronically support the delivery of OSCE, multiple choice written papers and practical papers
A new system is required to support these clinical assessments to ensure we will be unable to meet the necessary KPIs that the GMC will be introducing with the new Medical Licensing Assessment (MLA), consisting of the Applied Knowledge Test (AKT) and the Clinical & Procedural Skills Assessment (CPSA). The new AKT will replace our current Multiple-Choice Question (MCQ) papers and the new CPSA will replace our current Objective Structured Clinical Examination (OSCE).
Lot 1 is for the provision of a system to support OSCE (Objective Structured Clinical Exam), Practical, Written and Anatomy Papers. These assessments are managed by the University and take place at Southampton General Hospital or at another University setting.
two.2.5) Award criteria
Quality criterion - Name: Section 1 - Functional Requirements (Mandatory Requirements) / Weighting: Pass/Fail
Quality criterion - Name: Section 2 - Non-Functional Requirements (Mandatory Requirements) / Weighting: Pass/Fail
Quality criterion - Name: Section 3 - Compliance with the Qualitative Requirements, 3.1 Relevant Experience of Services Carried Out Within the Last Three Years / Weighting: Pass/Fail
Quality criterion - Name: Section 1 - Functional Requirements / Weighting: 40
Quality criterion - Name: Section 2 - Non-Functional Requirements / Weighting: 10
Quality criterion - Name: Section 3 - Compliance with Qualitative Requirements / Weighting: 5
Quality criterion - Name: Section 4 - Compliance with the SLAs and KPIs / Weighting: 5
Quality criterion - Name: Demonstrations / Weighting: 20
Cost criterion - Name: Costs for Providing the Solution / Weighting: 20
Cost criterion - Name: Additional/Optional Items / Weighting: For information only
Cost criterion - Name: Costs for the Extension Period / Weighting: For information only
Cost criterion - Name: Payment Plan - Payment by Milestones / Weighting: For information only
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
ACC (Assessments of Clinical Competence)
Lot No
2
two.2.2) Additional CPV code(s)
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
University of Southampton
South Academic Block
Southampton General Hospital
Tremona Road
Southampton
SO16 6YD
two.2.4) Description of the procurement
This Tender opportunity is to procure an electronic system or systems to support our clinical assessments. As part of clinical practice, students must meet standards and pass exams to be able to practice after their degree is awarded. A new system is required to support these clinical assessments to ensure we will be unable to meet the necessary KPIs that the General Medical Council (GMC) will be introducing with the new Medical Licensing Assessment (MLA).
The system should enable the faculty to:
• Ensure compliance with GMC requirements for delivery of assessments, particularly for the MLA.
• Provide detailed individual student and examiner feedback.
• Reduce errors and improve quality.
• Improve student and examiner experience
• Electronically support the delivery of OSCE, multiple choice written papers and practical papers
A new system is required to support these clinical assessments to ensure we will be unable to meet the necessary KPIs that the GMC will be introducing with the new Medical Licensing Assessment (MLA), consisting of the Applied Knowledge Test (AKT) and the
Clinical & Procedural Skills Assessment (CPSA). The new AKT will replace our current Multiple-Choice Question (MCQ) papers and the new CPSA will replace our current Objective Structured Clinical Examination (OSCE).
Lot 2 is for the provision of a system to support ACC (Assessment of Clinical Competence) assessments. ACC assessments are a type of workplace based assessment undertaken by students on placement at a variety of locations which are not managed by the University.
two.2.5) Award criteria
Quality criterion - Name: Section 1 - Functional Requirements / Weighting: 40
Quality criterion - Name: Section 2 - Non-Functional Requirements / Weighting: 10
Quality criterion - Name: Section 3 - Compliance with Qualitative Requirements / Weighting: 5
Quality criterion - Name: Section 4 - Compliance with the SLAs and KPIs / Weighting: 5
Quality criterion - Name: Demonstrations / Weighting: 20
Cost criterion - Name: Costs for Providing the Solution / Weighting: 20
Cost criterion - Name: Additional/Optional Items / Weighting: For information only
Cost criterion - Name: Costs for the Extension Period / Weighting: For information only
Cost criterion - Name: Payment Plan - Payment by Milestones / Weighting: For information only
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-032039
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
E-Tendering Portal: The University is utilising an electronic
tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from In-Tend. Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage
and/or Invitation to Tender responses will be conducted via In-Tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.
Further instructions for the submission of responses are below:
To submit your return:
1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.
Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive
2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the
right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and
participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement
process.
Lot Structure: In order to review a full range of available options and identify the most suitable solution(s) for the University, in terms of both meeting the University's specification requirements and obtaining best value for money, this procurement has been divided into 2 lots:
Lot 1: OSCE (Objective Structured Clinical Examination), Practical, Written and Anatomy Papers
Lot 2: ACC (Assessments of Clinical Competence)
Tenderers may apply for one or both Lots under this procurement. The University will award each Lot to the highest scoring Tenderer. Tenderers are able to be awarded a Contract for one or both Lots if successful.
Tenderers applying for both Lots should note that each Lot will be evaluated separately and that a full submission is required for each Lot.
six.4) Procedures for review
six.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
Country
United Kingdom