Section one: Contracting authority
one.1) Name and addresses
YORK AND SCARBOROUGH TEACHING HOSPITALS NHS FOUNDATION TRUST
Wigginton Road
YORK
YO318HE
Contact
Richard Robinson
Telephone
+44 1723342159
Country
United Kingdom
Region code
UKE21 - York
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://atamis-1928.my.site.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://atamis-1928.my.site.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sexual Health EPR
Reference number
W151310 - RR
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
York and Scarborough Teaching Hospitals NHS Foundation Trust's (YSTHFT) Specialist Sexual Health Service (SSHS) and HIV treatment service are committed to the procurement a comprehensive EPR solution that meets the needs of both the SSHS and the HIV service across York and North Yorkshire. The successful bidder will need to fully demonstrate their understanding of how the needs of both services including mandated national reporting requirements are fully met in order to deliver a realistic service model that meets the needs of both services.
two.1.5) Estimated total value
Value excluding VAT: £240,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72222000 - Information systems or technology strategic review and planning services
- 72223000 - Information technology requirements review services
- 72590000 - Computer-related professional services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
York & Scarborough Teaching Hospitals NHS Foundation Trust - YO12 6QL // YO30 8HE
two.2.4) Description of the procurement
This procurement will be issued out mid-October through the ATAMIS tendering portal.
The Trust are looking at an initial 4 year contract for up to 10 years (4 + 3 + 2 + 1).
This will include the initial platform and up to 10 years maintenance.
All bids will need to include all costs including training / support etc.
Fuller details will be issued within the tender specification.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initially for 4 years (48 Months) with a further 3+2+1 extension up to a maximum of 10 years (120 Months).
two.3) Estimated date of publication of contract notice
25 October 2024
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
System must have an active development roadmap
Modular structure to ERP, with associated costings
Pull through previously entered relevant clinical information with the option to confirm or update it - e.g. past medical history, drug history, vaccination history
Test requesting ordercomms link to local laboratories
EPR vendor should have an active and continually updated bank of example clinical templates in use by other clinical service, that are freely available for testing and adaption by clinical services
Thsi will fall under the standard NHS Terms and Conditions for the supply of goods.
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
14 February 2025
Section six. Complementary information
six.3) Additional information
A Purchase Order will be issued.
All invoices MUST contain the relevant PO # as the Trust is a 'NO PO - NO PAY' Trust
six.4) Procedures for review
six.4.1) Review body
York and Scarborough Teaching Hospitals NHS Foundation Trust
Wigginton Road
York
YO30 8HE
Country
United Kingdom