- Scope of the procurement
- Lot 1. Safety Case Management System (ViSI) Toolkit seeks to appoint a single contracting organisation/ consortium
- Lot 2. Inventory Toolkit seeks to appoint a single contracting organisation/ consortium
- Lot 3. Nuclear Safety Case Toolkit seeks to appoint a single contracting organisation/ consortium
- Lot 4. Dig Client seeks to appoint a single contracting organisation/ consortium
Section one: Contracting authority
one.1) Name and addresses
Radioactive Waste Management
Building 329, Thomson Avenue
Didcot
OX11 0GD
Contact
Wesley Pearson
Telephone
+44 1925802820
Country
United Kingdom
NUTS code
UKJ - South East (England)
National registration number
8920190
Internet address(es)
Main address
Buyer's address
https://sharedsystems.eu-supply.com/ctm/Company/CompanyInformation/Index/3510
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sharedsystems.eu-supply.com/app/rfq/edittransaction.asp?TID=13778
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sharedsystems.eu-supply.com/app/rfq/edittransaction.asp?TID=13778
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Nuclear Decommissioning
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Technical Toolkits – Support, Maintenance and Development Framework
Reference number
RWM176
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
RWM requires third party contract support to develop, support and maintain the Safety Case Management System (Lot 1) which references the outputs of other toolkits developed under the Inventory toolkit (Lot 2) and the Nuclear Safety Toolkit (Lot 3). All are underpinned by DIG Client (Lot 4) which is designed to allow users to create and update a number of XML-based electronic forms which store data and information on its use. All Lots in part, share Common Services (Lot 5) whilst requiring discreet services tailored to their system.
All these systems are supporting the location identification, design and construction of a GDF (Geological Disposal Facility) which is the first facility of its type in the UK.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1/2/3/4
However, bidders have the opportunity to submit bids for all or any combination of lots.
two.2) Description
two.2.1) Title
Safety Case Management System (ViSI) Toolkit seeks to appoint a single contracting organisation/ consortium
Lot No
1
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
- UKJ14 - Oxfordshire
- UK - United Kingdom
two.2.4) Description of the procurement
The primary objectives of Lot 1 Safety Case Management System Toolkit are:
ViSI (Visualisation of System Information) is a toolkit which RWM has developed internally to manage (including its evidence base) and facilitate the demonstration of a robust safety case for a Geological Disposal Facility.
In a detailed document, such as an environmental safety case, it can be difficult to follow how each claim relates to underlying arguments and associated evidence as a result of the volume of information which is relevant. This may lead to loss of clarity regarding whether the safety case is robust or whether there may be gaps in claims, safety arguments, or evidence.
The extant VISI system is written in several programming languages. RWM requires a development team to undertake tasks as directed by the RWM in-house team. RWM has an agreed vision and strategy for the development of ViSI, through the ViSI roadmap. While the ViSI system has a roadmap, it is not possible to define the precise functional requirements of the system.
Therefore, RWM will use the agile software development methodology as recommended by Government Digital Service guidelines to replicate successful working arrangements previously used.
The successful bidder for Lot 1 will be expected to provide both support, maintenance, along with the development of the VISI system, and associated components that are required for, or compliment, the system (e.g.: tools for editing, updating, and managing content).
It is anticipated that the Services (as called off from the Framework Agreement) are required to fix bugs (or other issues) and to develop and or improve the VISI system (e.g.: by addressing feature requests). Queries or critical fixes are likely to need fixing at short notice (however, the time to develop a fix or workaround itself is likely to be small) while improvements are likely to take a greater level of effort but have less urgency. The scope of Services shall include all developments of VISI over the period, including code development, testing, documentation, installation/deployment, and technical/architectural advice, together with any other support needed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Based on anticipated start date of contract period January 2022 – March 2024 there will be a possible 3+1yr extensions to March 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Inventory Toolkit seeks to appoint a single contracting organisation/ consortium
Lot No
2
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
- UK - United Kingdom
two.2.4) Description of the procurement
The primary objectives of Lot 2 Inventory Toolkit
The inventory toolkits have been developed independently since the 1990s. Data routinely needs to be manually copied between them and there are overlaps in the stored data and code.
There are two main issues that this has introduced: -
• Data management: each toolkit has its own data store and can use different underpinning data or different code to achieve the same purpose, potentially leading to inconsistencies. Manually copying data between toolkits is error-prone and time consuming. The inability to control who uses the toolkits, or which version of the toolkit they use introduces the potential for further errors.
• Efficiency: because of the technology choices and lack of integration the toolkits are costly to maintain and time-consuming to use when data needs to be moved between them
Data and toolkit management issues in other areas have previously had a significant detrimental impact on our reputation (e.g.: thermal modelling errors). Inventory data is an important input to the GDF designs and safety cases, as well as disposability assessments. Hence any errors in the inventory data could impact on our safety cases and disposability assessment advice. As we move through the siting process, there is a risk that such errors would have a significant impact on our attempt to find a willing host community. It is important to minimise this risk.
The successful bidder for Lot 2 will be expected to provide all aspects of software development for the inventory toolkits including backlog management, development of user stories, version control, test plans, bug fixing and deployment. Additionally, the successful bidder will be expected to provide support to users and maintenance to the existing inventory toolkits.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Based on anticipated start date of contract period January 2022 – March 2024 there will be a possible 3+1yr extensions to March 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nuclear Safety Case Toolkit seeks to appoint a single contracting organisation/ consortium
Lot No
3
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
- UKJ - South East (England)
- UK - United Kingdom
two.2.4) Description of the procurement
The primary objectives of Lot 3 Nuclear Safety Case Toolkit:
RWM is developing its capability to undertake operational safety assessments in support of site evaluation and waste management. A digital capability has been chosen to align with the function’s broader aim of implementing Building Information Modelling (BIM) as mandated by government. The objective of the OSSS project is to provide the software tools that will facilitate this approach. These are primarily database and configuration management tools that will ease the production of a reliable, consistent, and auditable safety case; calculations are only one part of the total capability.
The scope of this procurement is to build, test and deploy the software such that it delivers the capability defined in the specifications
The successful bidder for Lot 3 will be expected to provide all aspects of software development including backlog management, capture of user needs, version control, test plans, documentation, bug fixing and deployment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Based on anticipated start date of contract period January 2022 – March 2024 there will be a possible 3+1yr extensions to March 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dig Client seeks to appoint a single contracting organisation/ consortium
Lot No
4
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
- UKJ - South East (England)
- UK - United Kingdom
two.2.4) Description of the procurement
The primary objectives of Lot 4 Dig Client:
DIG is a bespoke suite of client applications used to create and edit a number of XML-based electronic forms to record numerical data and its associated uses. The suite includes capabilities to convert units and import/export data into a number of different formats for use in RWM’s modelling and reporting workflows.
The successful bidder for Lot 4 will be expected to provide:
Support, maintenance and development of the DIG suite as required by RWM over the period. This includes the provision of bug fixes, maintenance (to ensure compatibility with RWM’s current and future systems) and new developments (including the migration of functionality, or ability to interface with, any future Common Data Environment commissioned by RWM). The suite is largely written in .NET with C# with a number of elements written in other languages (e.g. Python, C).
Lot 5 Common Shared Services: will be formed by the successful bidders for the above. The successful bidders will be invited to mini tender under this framework for common services associated with all the Technical Toolkits named as described in the specifications. RWM reserves the right to direct award work under Lot 5 up to the value of £50k per task.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Based on anticipated start date of contract period January 2022 – March 2024 there will be a possible 3+1yr extensions to March 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
List and brief description of conditions: Bidders will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (“ITT”).
Registering for access.
This procurement will be managed electronically via the CTM eSourcing portal. This will be the primary route for sharing all information and communicating with bidders.
If not alreadt registered, you will first need to register your organisation on the portal.
To register, you will need to:
1. Go to the URL: https://
sharedsystems.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12954&B=SELLAFIELD
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 November 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
London
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
London
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for review procedures:
Any appeals should be promptly brought to the attention of the contact specified in Section I above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the timescales specified by the applicable law, including without limitation, the Public Contracts Regulations 2015. In accordance with the Public Contracts Regulations 2015, the Contracting Authority will also incorporate a minimum 10 calendar day standstill period from the date information on award of contract is communicated to tenderers.
six.4.4) Service from which information about the review procedure may be obtained
Radioactive Waste Management Ltd
Didcot
Country
United Kingdom