Section one: Contracting authority/entity
one.1) Name and addresses
Scottish Prison Service
One Lochside, 1 Lochside Avenue
Edinburgh
EH12 9DJ
alan.mcconnach@prisons.gov.scot
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
01661B Maintenance of Watermist Systems-Hyrdamist
Reference number
01661B
two.1.2) Main CPV code
- 50413200 - Repair and maintenance services of firefighting equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The SPS has Hydramist Watermist Systems across its estate that it requires to be fully operational at all times. The Contract shall support this requirement by providing safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services in line with British Standards, statutory regulations, manufacturer’s instructions and the operational requirements of each Establishment.
For this Contract, Hydramist Watermist Systems are currently installed at 5 SPS Establishments:
HMP Perth, HMP Grampian, HMP Edinburgh, HMP Low Moss and HMP Kilmarnock
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The supplier shall provide:
Planned Preventative Maintenance (PPM) of the Systems and any resulting repairs due to faults discovered during a PPM visit ;
Reactive maintenance (24hrs per day, 7 days per week) in the event of System or associated component break down (including replacement of Spare Parts);
Replacement of Spare Parts and Equipment;
Management information;
User and technical training when required by the Purchaser.
Supplier to supply a compliance certificate after each service visit, and/or a remedial list of work required to attain the compliance certificate; and
Remedial works to carry out any works identified through PPM or Reactive Maintenance or requested by SPS.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Technical
- Criterion: Commercial
two.2.7) Duration of the concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The manufacturer of the Hydramist watermist systems has an exclusive UK agreement with Fireworks Fire Protection Limited for access to spare parts for these systems (including the fundamental requirement of replacement Hydramist nozzles) .
SPS recognise that no other supplier in the UK has the capability to provide ALL services under this contract. Maintenance, certification, repairs and the requirement for nozzle replacements from the manufacturer to ensure system integrity and compliance with British Standards
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-025058
Section five. Award of concession
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
21 August 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Fireworks Fire Protection Ltd
Amber House, Station Road
Attleborough
NR17 2at
Country
United Kingdom
NUTS code
- UK - United Kingdom
The concessionaire is an SME
Yes
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £400,000
Section six. Complementary information
six.3) Additional information
The contract term will be 3 years with an additional 3 years extension period
(SC Ref:775797)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom