Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
education.corporate@scotland-excel.org.uk
Telephone
+44 1414888230
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Delivery, Installation and Maintenance of Water Coolers & Associated Consumables
Reference number
20-21
two.1.2) Main CPV code
- 31141000 - Water coolers
two.1.3) Type of contract
Supplies
two.1.4) Short description
the proposed framework agreement of, including but not limited to, the supply, delivery, installation, sanitisation and maintenance of water
coolers and associated consumables.
The framework agreement is anticipated to run for an initial 26 months with the option to extend for up to one further 12 month periods
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.1) Title
Bottled Water Coolers and Associated Products (including installation)
Lot No
1
two.2.2) Additional CPV code(s)
- 15981000 - Mineral water
- 65111000 - Drinking-water distribution
- 15981200 - Sparkling mineral water
- 15981100 - Still mineral water
- 42968100 - Drinks dispensers
- 39221121 - Cups
- 39222120 - Disposable cups
- 39221120 - Cups and glasses
- 39173000 - Storage units
- 18925000 - Water-bottle holders and holsters
- 31141000 - Water coolers
- 41100000 - Natural water
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Throughout Scotland
two.2.4) Description of the procurement
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease bottled water coolers (approximately 11 and 19 litres) including the supply, delivery and installation of these coolers.
Associated products are also covered, including bottled water, cups and racks for storing bottled water
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Anticipated duration of framework is 36 months with an option to extend for up to a further 12 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Plumbed-In Water Coolers (including installation)
Lot No
2
two.2.2) Additional CPV code(s)
- 42912310 - Water filtration apparatus
- 42912330 - Water-purifying apparatus
- 42968100 - Drinks dispensers
- 42912300 - Machinery and apparatus for filtering or purifying water
- 51514110 - Installation services of machinery and apparatus for filtering or purifying water
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Throughout Scotland
two.2.4) Description of the procurement
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease plumbed in water coolers including the supply, delivery and installation of the coolers.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Anticipated duration of framework is 36 months with an option to extend for up to a further 12 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Sanitisation and Maintenance of Bottled and Plumbed-In Water Coolers
Lot No
3
two.2.2) Additional CPV code(s)
- 50883000 - Repair and maintenance services of catering equipment
- 90900000 - Cleaning and sanitation services
- 50000000 - Repair and maintenance services
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Throughout Scotland
two.2.4) Description of the procurement
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the sanitisation and maintenance of bottled and plumbed-in water coolers.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Anticipated duration of framework is 36 months with an option to extend for up to a further 12 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations
referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-691163
Section five. Award of contract
Lot No
2
Title
Plumbed-In Water Coolers (including installation)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Total Refreshment Solutions Ltd t/a Alba Water / Arumba Coffee
98/7 Eastfield Drive
Penicuik
EH26 8HJ
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Excel Vending Limited
12-16 Langlands Avenue
East Kilbride
G75 0YG
Country
United Kingdom
NUTS code
- UKM95 - South Lanarkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Eden Springs UK Ltd
3 Livingstone Boulevard, Hamilton International Technology Park, Blantyre
Glasgow
G72 0BP
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Waterlogic GB Ltd
Shaw House
Wolverhampton
WV10 9LE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Aquaid
Unit 7, Block 6, Fullwood Ind Estate, Burnbank road
Hamilton
ML39AZ
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,680,000
Total value of the contract/lot: £1,680,000
Section five. Award of contract
Lot No
3
Title
Sanitisation and Maintenance of Bottled and Plumbed-In Water Coolers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Aquaid
Unit 7, Block 6, Fullwood Ind Estate, Burnbank road
Hamilton
ML39AZ
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Eden Springs UK Ltd
3 Livingstone Boulevard, Hamilton International Technology Park, Blantyre
Glasgow
G72 0BP
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Total Refreshment Solutions Ltd t/a Alba Water / Arumba Coffee
98/7 Eastfield Drive
Penicuik
EH26 8HJ
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Waterlogic GB Ltd
Shaw House
Wolverhampton
WV10 9LE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Excel Vending Limited
12-16 Langlands Avenue
East Kilbride
G75 0YG
Country
United Kingdom
NUTS code
- UKM95 - South Lanarkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £640,000
Total value of the contract/lot: £640,000
Section five. Award of contract
Lot No
1
Title
Bottled Water Coolers and Associated Products (including installation)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 5
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Aquaid
Unit 7, Block 6, Fullwood Ind Estate, Burnbank road
Hamilton
ML39AZ
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Eden Springs UK Ltd
3 Livingstone Boulevard, Hamilton International Technology Park, Blantyre
Glasgow
G72 0BP
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Waterlogic GB Ltd
Shaw House
Wolverhampton
WV10 9LE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Total Refreshment Solutions Ltd t/a Alba Water / Arumba Coffee
98/7 Eastfield Drive
Penicuik
EH26 8HJ
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Zip Heaters (UK) Ltd
14-15 Bertie Ward Way, Rash's Green, Dereham , Norfolk
Norfolk
NR19 1TE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,680,000
Total value of the contract/lot: £1,680,000
Section six. Complementary information
six.3) Additional information
Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and
successor bodies):
- The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;
- Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education
sector in Scotland and their associated and affiliated bodies;
- NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated
Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014.
- Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;
- any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access
agreement with Scotland Excel. Rebates apply to this framework. For further details, please see the Special Conditions of Contract.
(SC Ref:707617)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Edinburgh
EH1 1RQ
Telephone
+44 314443300
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session