Section one: Contracting authority
one.1) Name and addresses
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
Contact
Miss Agnes Ashun
Telephone
+44 1782237651
Country
United Kingdom
NUTS code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Printing Services until 2026 (S&R/2021/17)
Reference number
DN567976
two.1.2) Main CPV code
- 22458000 - Bespoke printed matter
two.1.3) Type of contract
Supplies
two.1.4) Short description
Stoke-on-Trent City Council is seeking a specialist election printer until 2026. Printing required for annual canvass in 2022 until 2026. Printing for rolling registration under Individual Electoral registration on a monthly basis. Printing required for local elections in 2023, PFCC in 2024 and Parliamentary elections when required (next scheduled parliamentary poll in 2024). Postage would also need to be included for canvass and election stationery. Also availability would be required for any snap elections, borough elections and referenda if required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
- 79824000 - Printing and distribution services
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
two.2.4) Description of the procurement
Stoke-on-Trent City Council is seeking a specialist election printer until 2026. Printing required for annual canvass in 2022 until 2026. Printing for rolling registration under Individual Electoral registration on a monthly basis. Printing required for local elections in 2023, PFCC in 2024 and Parliamentary elections when required (next scheduled parliamentary poll in 2024). Postage would also need to be included for canvass and election stationery. Also availability would be required for any snap elections, borough elections and referenda if required.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet the Council’s print deadlines for print / Weighting: 18
Quality criterion - Name: Continuity planning / Weighting: 10
Quality criterion - Name: Ability to print the required materials / Weighting: 17
Quality criterion - Name: Provision of audit support / Weighting: 10
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 November 2021
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
Country
United Kingdom