Section one: Contracting authority/entity
one.1) Name and addresses
Historic Environment Scotland
Longmore House, Salisbury Place
Edinburgh
EH9 1SH
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://historicenvironment.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Scanning Equipment Maintenance
Reference number
HES/C/4199
two.1.2) Main CPV code
- 50430000 - Repair and maintenance services of precision equipment
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement at the time of conclusion of the contract:
Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The Contract will include maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP).
The scope of the maintenance services provided will include:
- Annual on-site preventative maintenance
- Software updates
- Spare parts
- Customer support
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-009800
Section five. Award of contract/concession
Contract No
HES/C/4199
Title
Provision of Scanning Equipment Maintenance
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
17 April 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Leica Geosystems
Hexagon House, Michigan Drive
Tongwell, Milton Keynes
MK15 8HT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £95,000
Section six. Complementary information
six.3) Additional information
(SC Ref:799594)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50430000 - Repair and maintenance services of precision equipment
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
seven.1.4) Description of the procurement:
Maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP).
The scope of the maintenance services provided will include:
- Annual on-site preventative maintenance
- Software updates
- Spare parts
- Customer support
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£148,000
seven.1.7) Name and address of the contractor/concessionaire
Leica Geosystems
Hexagon House, Michigan Drive
Tongwell, Milton Keynes
MK15 8HT
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Increase in the number of machines to be covered by the maintenance agreement.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Increase in the number of scanners to be brought under the maintenance agreement. The additional scanners are also legacy equipment and no longer commercially available. Therefore, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £95,000
Total contract value after the modifications
Value excluding VAT: £148,000