Section one: Contracting authority
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mini- Competition for Annual Heating Servicing and All Inclusive Repairs & Maintenance for Domestic Council Properties in East Lothian
Reference number
ELC-23-0017
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
East Lothian Council is awarding to a Contractor to carry out Mini- Competition for Annual Heating Servicing and All Inclusive Repairs & Maintenance for Domestic Council Properties.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,527,470
two.2) Description
two.2.2) Additional CPV code(s)
- 39715200 - Heating equipment
- 39715210 - Central-heating equipment
- 44115220 - Heating materials
- 44620000 - Central-heating radiators and boilers and parts
- 44621110 - Central-heating radiators
- 44621111 - Non-electrically-heated central-heating radiators
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
Main site or place of performance
East Lothian
two.2.4) Description of the procurement
East Lothian Council is seeking to appoint a contractor for Annual heating & hot water servicing and all-inclusive 24 hour, 365/366 day repairs & maintenance of gas installations & appliances (circa 8470 properties); air source heat pumps (circa 150 properties); electric storage heaters (circa 350 properties); solid fuel appliances (circa 30 properties); solar panel systems (circa 150 properties); and unvented hot water storage systems (circa 300) in approximately 9000 domestic Council & Mid-Market homes (currently 52) within the boundaries of East Lothian.
East Lothian Council also undertakes a significant modernisation programme embracing a wide range of physical alterations to premises that might affect the safety of gas fittings e.g. extension, extracting/installing insulation, installation of kitchens and windows, etc. The contractor will be required to provide domestic gas engineering resource to support these programmes.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A mini-competition under the Procurement for Housing EESSH 2 Framework was issued.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
ELC-23-0017
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Richard Irvin FM Limited
Unit A1 City South Office Park , Portlethen
Aberdeen
AB12 4XX
Telephone
+44 1224367000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,500,000
Total value of the contract/lot: £6,527,470
Section six. Complementary information
six.3) Additional information
Community Benefits are a requirement of this contract.
A summary of the expected community benefits has been provided as follows:
The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.
(SC Ref:743679)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom