Section one: Contracting authority
one.1) Name and addresses
Antrim and Newtownabbey Borough Council
Antrim
BT41 2UB
procurement@antrimandnewtownabbey.gov.uk
Country
United Kingdom
Region code
UKN0D - Antrim and Newtownabbey
Internet address(es)
Main address
https://e-sourcingni.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ENTERTAINMENT SERVICES AT VARIOUS COUNCIL EVENTS
Reference number
FI/PRO/TEN/545
two.1.2) Main CPV code
- 92340000 - Dance and performance entertainment services
two.1.3) Type of contract
Services
two.1.4) Short description
Antrim and Newtownabbey Borough Council wishes to appoint suitably experienced
organisations to provide a range of Entertainment Services at various Council events. There are 3 distinct categories: Entertainment Services (e.g. face painting, balloon modelling, magic show); Specialist Entertainment Services; and Children’s Characters.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.1) Title
Entertainment services
Lot No
1
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKN0D - Antrim and Newtownabbey
two.2.4) Description of the procurement
The Council has identified 24 entertainment services that range from face painting and puppet shows to crazy golf and walkabout characters. The full breakdown of the services included in this category can be found in the tender documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Proposals / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Entertainment
Lot No
2
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKN0D - Antrim and Newtownabbey
two.2.4) Description of the procurement
The Council has identified 7 specialist entertainment services that represent the Council’s requirements, mainly for Good Relations events, please see tender documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Proposals / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Children's Characters
Lot No
3
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
two.2.3) Place of performance
NUTS codes
- UKN0D - Antrim and Newtownabbey
two.2.4) Description of the procurement
The Council has identified 10 children’s characters that represent the Council’s past
requirements, for details please refer to the tender documents.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery Proposals / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for up to 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-016383
Section five. Award of contract
Lot No
1
Title
Entertainment Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 August 2024
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Friendly Faces Entertainment Ltd
Portadown
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Carnival Promotions
Larne
Country
United Kingdom
NUTS code
- UKN0F - Mid and East Antrim
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Event Tech Productions NI ltd
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
I Am Zen
Glengormley
Country
United Kingdom
NUTS code
- UKN0D - Antrim and Newtownabbey
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Jigsaw Farm
Cookstown
Country
United Kingdom
NUTS code
- UKN0B - Mid Ulster
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kidz Farm
Londonderry
Country
United Kingdom
NUTS code
- UKN0A - Derry City and Strabane
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Mini Explorers NI
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wiggle It
Newtownabbey
Country
United Kingdom
NUTS code
- UKN0D - Antrim and Newtownabbey
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £350,000
Section five. Award of contract
Lot No
2
Title
Specialist Entertainment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 August 2024
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arts Ekta Limited
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £100,000
Section five. Award of contract
Lot No
3
Title
Children's Entertainment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 August 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Friendly Faces Entertainment Limited
Portadown
Country
United Kingdom
NUTS code
- UKN07 - Armagh City, Banbridge and Craigavon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Inspire Me Entertainment Ltd
Crumlin
Country
United Kingdom
NUTS code
- UKN0D - Antrim and Newtownabbey
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £350,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice - High Court
Belfast
Country
United Kingdom