Section one: Contracting authority
one.1) Name and addresses
University of Edinburgh
9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
John Porter
Telephone
+44 1316501000
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EC1035 Legal Services 2025
two.1.2) Main CPV code
- 79111000 - Legal advisory services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Edinburgh wishes to appoint a panel of up to 4 firms to a single lot framework for provision of external legal services to the University. Services in scope will range from ad-hoc advice and representation pertaining to individual casework/transactions, to complex legal advice on contractual, collective and corporate matters.
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
- 79111000 - Legal advisory services
- 79110000 - Legal advisory and representation services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The University of Edinburgh wishes to appoint a panel of up to 4 firms to a single lot framework for provision of external legal services to the University. Services in scope will range from ad-hoc advice and representation pertaining to individual casework/transactions, to complex legal advice on contractual, collective and corporate matters.
Information regarding the three key University stakeholders for this requirement can be found at:
- Legal Services: https://www.ed.ac.uk/legal-services
- Estates Department: http://www.ed.ac.uk/schools-departments/estates-buildings
- Human Resources: http://www.ed.ac.uk/schools-departments/human-resources
Full details of the scope of the service requirement, including that of the key stakeholders above, can be found in Schedule 3 of the ITT.
**Supplier Presentation / Interviews **
As part of supplier responses to this ITT the University will requires suppliers to individually attend a presentation and Q&A session at the University on w/c 30th September. Invites will be sent out the week prior, following receipt of compliant bids.
Further information on this can also be found in the ITT document.
two.2.5) Award criteria
Quality criterion - Name: Technical Award Criteria / Weighting: 90
Price - Weighting: 10
two.2.6) Estimated value
Value excluding VAT: £3,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
12 month further extension option in contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per SPD:
- Suppliers must be able to confirm ability to provide legal advice in full spectrum of areas in the ITT document
- Suppliers must be able to provide legal advice across a range of international / non-UK jurisdictions, either through their own international offices or via international networks
- Suppliers must hold valid and up to date practising certificates in relation to Scots or English law, or Scots law where a Scots law practising certificate is required to advise on the relevant area.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 September 2024
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 September 2024
Local time
12:00pm
Place
Edinburgh
Information about authorised persons and opening procedure
Procurement Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 27354. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The ITT Award Criteria features a community benefits question requiring suppliers to state how they would work with the University to deliver community benefit outcomes and detail any initiatives that their firm currently takes part in to achieve community benefits.
(SC Ref:775659)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court & Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom