Section one: Contracting authority
one.1) Name and addresses
Communities and Housing Investment Consortium Limited (CHIC)
84 Spencer Street
Birminghan
B18 6DS
Contact
CHIC TENDERS
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://app.panacea-software.com/chic/Login.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://app.panacea-software.com/chic/Login.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CHIC Fire Protection and Sprinkler Systems - Dynamic Purchasing System [DPS]
Reference number
DPS-007
two.1.2) Main CPV code
- 51700000 - Installation services of fire protection equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This is Notice of an Amendment to be made to the DPS in pursuance of the original Notice
2018/S 145-331920 published in OJEU on the 31st July 2018. All other details relating to this DPS remain unchanged.
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS. This DPS remains
accessible by members of CHIC to all UK public-sector bodies (potential members) including (but not limited to): •
Housing Associations • Local Authorities and Government Departments • Registered Charities • NHS and Health and
Social Care Groups • Emergency Services • Schools and Academies/Colleges and Universities • Libraries and
Museums , including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
two.1.5) Estimated total value
Value excluding VAT: £250,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Fire Risk Assessments
Lot No
1
two.2.2) Additional CPV code(s)
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the works under this Category comprises of, but not limited to, the following work-streams:
— On site technical visual inspection of internal location, to include (but not limited to): wall and ceiling coverings, fire doors and frames, internal doors and frames, window frames, exposed ductwork, zones/voids above tiled ceilings,
— On site technical visual inspection of external location, to include (but not limited to): external fixed cladding,
— On site technical visual inspection of the sprinkler system,
— On site technical visual inspection of the fire alarm system,
— Provision of detailed schedule of findings for all/part of the above, on a scheme by scheme / location by location basis,
— To provide reporting for the Client ‘Inspection Register’ (or equivalent paper based or electronic register),
— To provide a detailed schedule of works for the Client ‘fire Assessment Precaution Works register’ (OR equivalent paper based or electronic register)*.
*Will form part of the schedule of works for Category 2: Precaution Works (remedial).
Individual contracts and orders may be placed for any part or all of the work-streams to be undertaken throughout the Contract Period to individual or groups of Properties including communal areas and other offices AND non-domestic properties owned, managed or maintained by the Client on behalf of themselves, other social landlord's and building owners. Properties are likely to be occupied by Customers of the Client or of other social landlord's whilst the Works are undertaken. Works may take place to any or all of the Properties
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £12,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Precaution Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45343000 - Fire-prevention installation works
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the works under this category comprises of, but not limited to, the following work-streams:
— Action Remedial Works from Fire Risk Assessments to ensure the relevant Fire Precautions Act is compliedwith (as relevant at the time),
— Removal and enhancement of specification to materials (such as internal fire doors, installation ofintumescent strips, fire retardant wall coverings, lighting, closures and correct signage (but not limited to),
— Record all removal and enhancement works on the client asset management system or equivalent fire safetylog.
Category 2 can be used as the delivery of the remedial works identified in Category 1.
In addition to general Remedial Works, Category 2 includes Remedial Works to existing:
— Domestic and Commercial Sprinkler Systems,
— Fire Alarm Systems.
To ensure such systems comply with relevant Fire Precautions Act (at the time), and to meet relevant BritishStandards, or equivalent
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £62,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Sprinkler System — Design and Installation Works
Lot No
3
two.2.2) Additional CPV code(s)
- 45343230 - Sprinkler systems installation work
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the works under this Category comprises of, but not limited to, the following work-streams:
— Removal of existing system,
— Design of new system to current recommended standards that is fit for purpose within the dwelling it is beinglocated,
— Installation of new system to current recommended standards.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £62,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire Alarm System — Design and Installation Works
Lot No
4
two.2.2) Additional CPV code(s)
- 31625200 - Fire-alarm systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the works under this Category comprises of, but not limited to, the following work-streams:
— Removal of existing system,
— Design of new system to current recommended standards that is fit for purpose within the dwelling it is beinglocated,
— Installation of new system to current recommended standards
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £54,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Cladding and Coatings Installation Works
Lot No
5
two.2.2) Additional CPV code(s)
- 45262650 - Cladding works
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the works under this Lot comprises of, but not limited to, the following work-streams:
1) Internal
— Testing of internal coatings to ensure fire retardant meets current regulations,
— Testing of internal cladding to ensure fire retardant meets current regulations,
— Removal of internal coatings,
— Correct disposal of internal coatings,
— Removal of internal cladding,
— Correct disposal of internal cladding,
— Provide written details of findings to support the client as required by the government.
2) External
— Testing of external cladding to ensure fire retardant meets current regulations,
— Removal of external cladding,
— Correct disposal of external cladding,
— Provide written details of findings to support the client as required by the government.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The change comprises extending the validity period with a further 60-months extension option, reviewed at 12 month
increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 145-331920
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 August 2028
Local time
3:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
26 August 2028
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However ,any selection of tenderers will be based solely on the criteria set out for the procurement.
six.4) Procedures for review
six.4.1) Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Communities and Housing Investment Consortium Limited ("CHIC")
84 Spencer Street
Birmingham
B18 6DS
Country
United Kingdom