Section one: Contracting authority
one.1) Name and addresses
North Lanarkshire Council
Civic Centre, Windmillhill Street
Motherwell
ML1 1AB
Telephone
+44 1698403876
Country
United Kingdom
NUTS code
UKM84 - North Lanarkshire
Internet address(es)
Main address
http://www.northlanarkshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Window and Glazing Cleaning – 2022-2025
Reference number
NLC-CPT-21-020
two.1.2) Main CPV code
- 90911300 - Window-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The establishment of a contract for the provision of window and glazing cleaning to various buildings and structures owned and/or operated by North Lanarkshire Council. Buildings and structures that fall within scope of this project include but are not limited to office accommodation, schools and educational establishments, depots and warehouses, residential and care facilities, concert venues, libraries, halls, pedestrian bridges and glazed structures. Services required to be delivered throughout the duration of the contract will fall within general window and glazing cleaning however in some instances, properties and structures may require specialist access techniques to be undertaken due to design features to undertake and complete requirements. As a result, contractors may be required to undertake works via specialist access methods such as; long water fed poles, mobile elevated work platforms, self-propelled booms, cradles and rope access and have to demonstrate their ability and experience to undertake such work. Contractors will be required to demonstrate good Covid practices as they will be required to enter into Council properties and this will be detailed within the Specification.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £225,232
two.2) Description
two.2.1) Title
Operational Property and Specialist Structures
Lot No
1
two.2.2) Additional CPV code(s)
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
Lot 1 comprises of buildings and property that allows North Lanarkshire Council and its Arm’s Length External Organisations (ALEO’s) to undertake its daily operational business as well as facilities utilised by the general public. Requirements within Lot 1 include but are not limited to, small single storey buildings to large office complexes up to 10 storeys, depots and warehouses, leisure centres, libraries and halls.
Lot 1 also contains a number of specialist structures that require glazing to be cleaned due to their specialist design features.
A number of buildings within this lot will/may require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the successful Bidder may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access and have to demonstrate their ability and experience to undertake such work.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational Establishments
Lot No
2
two.2.2) Additional CPV code(s)
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
Lot 2 comprises of all Educational establishments maintained by the Councils Facility Support Services on behalf of the Councils Education, Skills and Youth Employment Services. Lot 2 requirements include Nursery Schools, Primary Schools, Secondary Schools and Additional Support Needs Schools. These will consist of one internal and one external clean per annum per school of all external windows. In the main Primary schools require to be scheduled within term time and access times would be typically between 7.00am and 4.00pm.
Currently there are 17 campuses within Lot 2 that are Public Private Partnership (PPP) buildings. These schools are owned by ENGIE and as a result, the successful Bidder within Lot 2 may have to undergo a separate vetting process in order to undertake work at PPP schools. Frequency is two internal and two external cleans per annum per campus of all external windows. Please note that Primary schools within PPP should be scheduled for Easter and October and Secondary schools within PPP should be scheduled for Summer break and Christmas Break.
A number of buildings within this lot will require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the successful Bidder may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access and have to demonstrate their ability and experience to undertake such work.
Due to the nature of the surroundings that work is required to be undertaken within Lot 2, the Protection of Vulnerable Groups (Scotland) Act 2007 may be applicable. Additional information on the Act can be found within Part 8 of the Specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Residential and Care Establishments
Lot No
3
two.2.2) Additional CPV code(s)
- 90911300 - Window-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
two.2.4) Description of the procurement
Lot 3 comprises of all Residential and Care Establishments. Requirements within this lot include Retirement Housing Complexes, Care Homes, Day Care Centres and any other Care Facility the Council operates.
A number of buildings within this lot will require specialist access techniques to be utilised due to design features to undertake and complete requirements. As a result, the successful Bidder may be required to undertake works via specialist access methods such as: long water fed poles, Mobile Elevated Work Platforms, self-propelled booms, cradles and rope access and have to demonstrate their ability and experience to undertake such work.
Due to the nature of the surroundings that work is required to be undertaken within Lot 3, the Protection of Vulnerable Groups (Scotland) Act 2007 may be applicable. Additional information on the Act can be found within Part 8 of this Specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-011680
Section five. Award of contract
Lot No
2
Title
Educational Establishments
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Maxim Facilities Management Ltd
Maxim Business Park, 2 Parklands Way, Eurocentral
Motherwell
ML1 4WR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £110,476
Section five. Award of contract
Lot No
1
Title
Operational Property and Specialist Structures
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
J.Kyle Cleaning Services
Bloack A, Unit 4, Alanshaw Industrial Estate, Leckie Drive
Hamilton
ML3 9FN
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £57,980
Section five. Award of contract
Lot No
3
Title
Residential and Care Establishments
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 October 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Maxim Facilities Management Ltd
Maxim Business Park, 2 Parklands Way, Eurocentral
Motherwell
ML1 4WR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £56,776
Section six. Complementary information
six.3) Additional information
(SC Ref:671298)
six.4) Procedures for review
six.4.1) Review body
Scottish Courts
Edinburgh
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.