Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
Contact
Heather Boyd
heatherboyd@warwickshire.gov.uk
Telephone
+44 1926412430
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.warwickshire.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Third Refresh of the Holiday Activities and Food (HAF)Programme Framework
Reference number
16298
two.1.2) Main CPV code
- 85323000 - Community health services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (WCC) has refreshed the current multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free
School Meals. One meal must be provided to the children whilst attending your provision. The activities will be available at Easter, Summer and Christmas holidays. We are looking for
providers who:
• run a holiday club
• would be interested in running a holiday club for children in your local area
• are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports,
cookery or life skills or have resources to share that could help run a Holiday Club
• have a venue, but aren't able to provide activities.
More information on the HAF scheme can be found here: https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2021
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Within the County boundaries of Warwickshire
two.2.4) Description of the procurement
This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals.
The activities will be available at Easter, Summer and Christmas holidays.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to
allow new providers to apply to join the framework and to allow those who are unsuccessful first time around to re-apply. This process will include the same documentation as this tender
(with the exception of dates etc). These competitions will be live for the period of 3 to 6 months. However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date.
two.2.14) Additional information
The contract will be for the remaining framework term to 30 November 2025.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.legislation.gov.uk/uksi/2015/102/contents/made
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-015801
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Aunty Jen Productions
Studley
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13342073
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Backstage Stars
Solihull
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Barnardo's Central Region
Halesowen
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
61625
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Bedworth United Association Football Club
Bedworth
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
935108
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Bidford Bright Stars
Bidford-on-Avon
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
11925948
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Bradby Club for Young People
Rugby
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
522992
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Coach Ben UK Limited
Nuneaton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
14221186
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Empowering Together Limited
Stafford
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
1462419
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Escape Arts - Stratford Youth
Stratford-upon-Avon
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
4441388
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Funstar Education
Rugby
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Haddon Charity for Performing Arts
Nuneaton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Charity Commission (England and Wales)
CEO15974
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Inclusive Sports Academy CIC
Chelmsley Wood
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
09664364
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Leamington Cycling and Athletics Club Limited
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
10662829
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Legacy Sport
Daventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
LoveBallet Dance Company
Napton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
8363936
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
MHR Sports Services
Nuneaton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13397107
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Motionhouse
Leamington spa
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
2515820
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Nouveau Theatre School
Atherstone
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
One Nation Studios Limited
Warwick
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
04358185
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
St Thomas Church Keresley with Coundon
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Premier Active Coaching Ltd
Shirley
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
8530797
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
R4G Tech Ltd
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13726459
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Rugby Borough Council
Rugby
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
13726459
Aylestone
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
10919942
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
TK Active Ltd
Earl Shilton
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
11874492
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 September 2023
five.2.2) Information about tenders
Number of tenders received: 26
Number of tenders received from SMEs: 23
Number of tenders received by electronic means: 26
five.2.3) Name and address of the contractor
Warwickshire College
Leamington Spa
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £1,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court for England and Wales
London
Country
United Kingdom