Section one: Contracting authority
one.1) Name and addresses
East Hertfordshire District Council
Wallfields, Pegs Lane,
Hertford
SG13 8EQ
Contact
Lisa Baldock
Telephone
+44 1438242083
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
EHC 1021 Hertford Theatre Growth and Legacy Project
Reference number
EHC344/1243/2021
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.1.4) Short description
East Hertfordshire District Council are currently seeking tenders for the Hertford Theatre Growth and Legacy Project. The tender documents can be accessed from the My Tenders area of the Supply Hertfordshire website and selecting the View Details button of this project. Please note the deadline for returns and allow sufficient time to make your return as late returns will not be permitted. Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
two.1.5) Estimated total value
Value excluding VAT: £16,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45212170 - Entertainment building construction work
- 45212320 - Construction work for buildings relating to artistic performances
- 45212322 - Theatre construction work
- 45210000 - Building construction work
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
- 45212300 - Construction work for art and cultural buildings
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Hertford, Hertfordshire
two.2.4) Description of the procurement
The Council has a vision for Hertford Theatre to become a cultural hub for the District and to maximise its location alongside the River Lea. To facilitate this vision a physical redevelopment of the building and the creation of new cultural and event space is proposed. In July 2018, the Council approved a capital investment of £13.5m for the Growth and Legacy option to develop and expand the Theatre. Following the development of a more detailed Feasibility Report and costs, the Council approved a further budgetary uplift to £20m in November 2019. The detailed scope of development comprises the following: Redevelopment and extension of front of house spaces to include 3 cinema screens with a minimum total capacity of 200 seats. Enhanced Main Auditorium with a capacity of 550 seats with an additional high-level balcony and new fixed seating layout to improve customer theatre experience and ensure consistency across all auditoria. The auditorium will continue to also show film. A flexible studio theatre space with around 150 seats. Film will also be shown in this space. Two hireable spaces, with one as a dance studio. Reconfigured entrance foyer. Relocated and enhanced food and beverage offer alongside and over-looking the River Lea. Acoustic improvements to the main Auditorium. Reconfigured office and backstage spaces. Improved accessibility in-line with the Equality Act including new back-stage door with accessible ramps leading to accessible changing and rehearsal spaces enabling disabled performers and participants to engage fully with the theatre and its output. Improved access and sightlines of Castle Gates by addressing access and parking concerns creating a greatly improved public realm around the entire theatre site. The project will provide an opportunity to improve the connectivity between the town, Theatre and park, opening up sightlines along the River Lea and encouraging more people to engage with these currently under-utilised areas. The project will develop a scope for partnering with the Town Council, schools and other centres of education to release the heritage story of the Motte, Castle Gardens and Hertford.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
8 March 2022
End date
30 March 2023
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
There is a state of urgency for this procurement following two previous PCR 2015 compliant procurement processes through which the contracting authority was unable to award a contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 November 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
18 November 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of the Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This procurement process is a two stage process and you will only be invited to tender if you have been successful and shortlisted from the first stage, i.e. pre-qualification. If you wish to be considered you must complete and submit a completed selection questionnaire by the specified closing date and time. Submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend they offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8.30-17.30. The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
six.4) Procedures for review
six.4.1) Review body
High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The High Court England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If any clarification regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If a contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.