Section one: Contracting authority
one.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO1 2AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/ext/business/business.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pilot Boat Service - Portsmouth Competent Harbour Authority
two.1.2) Main CPV code
- 63722000 - Ship-piloting services
two.1.3) Type of contract
Services
two.1.4) Short description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide a Pilot Boat Service for Portsmouth Competent Harbour Authority.
The Pilotage Act of 1987 designated Portsmouth City Council as a Competent Harbour Authority (CHA) for Portsmouth International Port.
Portsmouth CHA currently operates with up to six pilots and requires a contractor to provide pilot vessels in a good seaworthy condition including certification, along with the boats crew, to take Portsmouth CHA Pilots to board ships and collect from disembarkation.
Boarding points south and east of the Isle of Wight are; one mile to the west of the NAB Tower and in the vicinity of St Helen's Buoy. For vessels approaching the western Solent the boarding point for Portsmouth CHA Pilots is 0.75 nautical miles northwest of North Sturbridge Buoy. Disembarkation for Nab pilot station usually takes place between the NAB END and New Grounds buoy
This a 24 hour, 7 days per week service.
Key service level requirements, as stated in the specification, include but are not limited to:
- Supply of the pilot boat 100% of times requested.
- A Portsmouth CHA Pilot is collected to embark or disembark a vessel within 15 minutes of the requested time.
It is thought that the estimated value of the contract will range from approximately £200,000 to £400,000 per annum (equating to a maximum value of £4,000,000 over the maximum possible 10-year term). The value range is informed by demand and is dependent on trade levels and operational schemes within the Port. As the service is demand driven no minimum or maximum guarantees in relation to contract value can be provided and there is no option for retainer fees.
The initial contract term will be for 5 years with possibility of extending the term by a further 5 years to a maximum total term of 10 years in increments of no less than 1 year, subject to the agreement and performance of both parties.
The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).
This procurement timetable is shown below:
• Documents available on In-tend Wednesday 21 September 2022
• Deadline for clarifications Friday 14 October 2022 23:59
• Tender return deadline Monday 31 October 2022 12:00
• Award decision notification Tuesday 3 January 2023
• Standstill period starts Wednesday 4 January 2023
• Standstill period ends Friday 13 January 2023
• Contract award Monday 16 January 2023
• Mobilisation January 2023 to May 2023
• Inspection of vessels no later than Friday 3 March 2023
• Start of contract Thursday 1 June 2023
Application is via submission of completed tender by 31st October 2022 12:00 via the Council's e-sourcing system InTend, which is accessible via: https://intendhost.co.uk/portsmouthcc/aspx/home.
The system will be used to administrate the procurement process in its entirety, guidance documentation is available via the link above.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60650000 - Hire of water transport equipment with crew
- 63720000 - Support services for water transport
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
Portsmouth International Port, George Byng Way, Portsmouth, PO2 8SP and Solent area including;
Boarding points south and east of the Isle of Wight are; one mile to the west of the NAB Tower and in the vicinity of St Helen's Buoy. For vessels approaching the western Solent the boarding point for Portsmouth CHA Pilots is 0.75 nautical miles northwest of North Sturbridge Buoy. Disembarkation for Nab pilot station usually takes place between the NAB END and New Grounds buoy.
two.2.4) Description of the procurement
The Contractor will be expected to supply a 24 hours, 7 day a week service to take Pilots to board ships and collect for disembarkation at the boarding and landing points as detailed in the tender documents.
The Contractor will be responsible for providing one primary Pilot Boat and a backup vessel at any given time for use in the provision of this Service.
Both vessels will be a Maritime and Coastguard Agency (MCA) approved pilot vessel and approved by Portsmouth CHA, whose approval shall not be unreasonably withheld.
Following contract award Portsmouth Competent Harbour Authority will wish to inspect the Pilot Boats that are to be used on this Contract. Arrangements for this inspection will be made between the winning Contractor and Portsmouth Competent Harbour Authority at a mutually agreeable time and location but shall take place no later than Friday 3 March 2023.
Both vessels shall be an off shore style pilot boat and as a minimum capable of the following:
• at least 20 knots speed
• operate in wind speed of 50 knots (force 8 to 9)
• operate in a 5-metre wave/swell (sea state 6)
The Contractor will ensure that at all times when a Pilot Boat is engaged in Pilotage operations that the crew consists of at least two competent (in the reasonable discretion of Portsmouth CHA) persons, trained and experience in disembarkation and embarkation of a Pilot. One member of the crew is to be coxswain and one an assistant. The person in charge of the Pilot Boat must be in possession of a MCA Boatmasters Licence or other MCA approved qualification and a VHF Radio Telephony Certificate.
Tenderers have the option of submitting multiple submissions on the basis that ALL submission must meet or exceed the requirements as stated within the specification document. Additional submissions should concentrate on improved green credentials and sustainability of the vessels.
See ITT and full specification within the tender pack for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments of no less than 1 year, subject to the agreement and performance of both parties.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 October 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If the contract is awarded and no extension options are taken up a further notice is likely to be published in late 2027. This will be dependent on the nature of future requirements and the need for a new contract.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WCA 2LL
Telephone
+44 2079476000
Country
United Kingdom