Section one: Contracting authority
one.1) Name and addresses
East Staffordshire Borough Council
Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
Contact
Programmes and Transformation
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
www.eaststaffsbc.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/DY6WV924GY
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Election Printing and Mailing
Reference number
2021-09-EPM
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
East Staffordshire Borough Council is inviting tenders for the appointment of a Supplier to provide printing and mailing services for canvasses and elections over the forthcoming three years (2022 – 2024) with the option to extend for a further 12 months.
The Services will be for the printing and mailing of associated documentation relating primarily to the following:
- 2022 - Annual canvas commencing 1st July 2022 (new register published 1st December 2022).
- 2023 - Borough and Parish Elections in May 2023. Annual canvas commencing 1st July 2023 (new register published 1st December 2023).
- 2024 - Police and Crime Commissioner Election in May 2024. Annual canvass commencing 1st July 2024 (new register published 1st December 2024).
In addition to these there may be a Neighbourhood Planning Referendum.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Shropshire and Staffordshire
two.2.4) Description of the procurement
East Staffordshire Borough Council is seeking to appoint a Supplier to provide printing and mailing services for canvasses and elections over the forthcoming three years (2022 – 2024), with an option to extend for a further 12 months.
The Services will be for the printing and mailing of associated documentation relating primarily to the following:
- 2022 - Annual canvas commencing 1st July 2022 (new register published 1st December 2022).
- 2023 - Borough and Parish Elections in May 2023. Annual canvas commencing 1st July 2023 (new register published 1st December 2023).
- 2024 - Police and Crime Commissioner Election in May 2024. Annual canvass commencing 1st July 2024 (new register published 1st December 2024).
In addition to these there may be a Neighbourhood Planning Referendum.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
East Staffordshire Borough Council is seeking to appoint a Supplier to provide printing and mailing services for canvasses and elections over the forthcoming three years (2022 – 2024), with an option to extend for a further 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Further information on this opportunity is available within the procurement documents available from:
https://www.delta-esourcing.com/tenders/UK-UK-Burton-upon-Trent:-Electoral-forms./DY6WV924GY
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 November 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/DY6WV924GY
GO Reference: GO-20211021-PRO-19110587
six.4) Procedures for review
six.4.1) Review body
East Staffordshire Borough Council
Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
East Staffordshire Borough Council
Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
procurement@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Follow the Council's Complaints Procedure. Information is available by visiting:
www.eaststaffsbc.gov.uk/comments-compliments-complaints
six.4.4) Service from which information about the review procedure may be obtained
East Staffordshire Borough Council
Town Hall, King Edward Place
Burton upon Trent
DE14 2EB
andrea.davies@eaststaffsbc.gov.uk
Telephone
+44 1283508000
Country
United Kingdom