Section one: Contracting authority/entity
one.1) Name and addresses
Royal United Hospital Bath NHS Foundation Trust
Bath
Contact
Lesley Brady
Country
United Kingdom
Region code
UKJ46 - West Kent
NHS Organisation Data Service
Hospital
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contracts for maintenance of Varian Radiology Equipment
two.1.2) Main CPV code
- 48814000 - Medical information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Varian service contracts -
1. ARIA OIS and TPS Only (HIT2658) - Renewal Service Contract - 5 Years
2. MedOnc (HMO0222) Service Contract - 5 Years
3. Oncology (H141009) - Renewal Service Contract 1 Year
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,006,031
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
Contract 1:
Clinac HE - H141009 - Limited Full Service - Service Contract
Contract Start Date: 01 September 2024
Contract End Date: 31 August 2025
Covered Equipment: CLINAC-IX SILHOUETTE : H141009
Treat : H51B665
MLC MIL 120 : H546759
EPI AS1000 : H815243
OBI : H084237
CBCT : H074237
VVMAT : HRD2182
RPM : H50B031
Contract 2:
Service Contract - Royal United Hosp. Bath NHS Trust
ARIA for MedOnc
Interoperability
Contract 3:
Service Contract - Royal United Hosp. Bath NHS Trust
Interoperability HIT2658
ARIA OIS HIT2658
Eclipse HIT2658
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The information system is critical for the Oncology department and hold sensitive patient data. Only Varian has the knowledge, software, access and capabilities to support this system ensuring system uptime and stability.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Varian Medical Systems UK
Crawley
Country
United Kingdom
NUTS code
- UKJ27 - West Sussex (South West)
Companies House
Varian Medical Systems UK
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £360,000
Total value of the contract/lot/concession: £1,006,031
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Varian Medical Systems
Crawley
Country
United Kingdom
NUTS code
- UKJ27 - West Sussex (South West)
Companies House
Varian Medical Systems
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £532,000
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Varian Medical Systems UK
Crawley
Country
United Kingdom
NUTS code
- UKJ27 - West Sussex (South West)
Companies House
Varian
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £115,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal United Hospital Bath
Bath
Country
United Kingdom