Section one: Contracting authority
one.1) Name and addresses
Tunbridge Wells Borough Council
Town Hall
Tunbridge Wells
TN1 1RS
Contact
Miss Louisa Coley
louisa.coley@tunbridgewells.gov.uk
Telephone
+44 1892526121
Country
United Kingdom
NUTS code
UKJ46 - West Kent
Internet address(es)
Main address
http://www.tunbridgewells.gov.uk
Buyer's address
http://www.tunbridgewells.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kentbusinessportal.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kentbusinessportal.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tunbridge Wells Borough Council Elections and Canvass Printing Tender
Reference number
DN577371
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
Tunbridge Wells Borough Council (TWBC) is looking to procure a suitable equipped and qualified print contractor to produce a range of Electoral documents. The Council holds scheduled elections each May by thirds, parish, county, regional and national elections, referendums, and an annual canvass. The successful tenderer must be able to produce all the required documents and signage and ensure they are delivered securely to a strict timetable. The successful tenderer will be expected to work alongside the Council’s Election team to ensure all data is managed in a secure and professional manner.
Tenderers must register on the Kent Business Portal (registration is free) before they can express an interest in this project.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKJ46 - West Kent
two.2.4) Description of the procurement
Tunbridge Wells Borough Council (TWBC) is looking to procure a suitable equipped and qualified print contractor to produce a range of Electoral documents. The Council holds scheduled elections each May by thirds, parish, county, regional and national elections, referendums, and an annual canvass. The successful tenderer must be able to produce all the required documents and signage and ensure they are delivered securely to a strict timetable. The successful tenderer will be expected to work alongside the Council’s Election team to ensure all data is managed in a secure and professional manner.
Key Dates & Timeline for Procurement
Tender release: Wednesday 20th October 2021
Expression of Interest Deadline: 12:00pm Wednesday 12th November 2021
Deadline for submission of completed tenders: 12:00pm Friday 19th November 2021
Evaluation: w/c Monday 22nd November 2021
Interviews: To be advised.
Appointment of contractor: w/c Monday 6th December 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract will be for initial 4 year term with the option of 1 annual extension. (4+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 November 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Mid Kent Legal Services
Town Hall
Tunbridge Wells
TN1 1RS
Telephone
+44 1892526121
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Mid Kent Legal Services
Town Hall
Tunbridge Wells
TN1 1RS
Telephone
+44 1892526121
Country
United Kingdom