Section one: Contracting authority
one.1) Name and addresses
Sheffield City Council
Town Hall, Pinstone Street,
Sheffield
S1 2HH
Contact
Paula Martin
Telephone
+44 01142735624
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
(GB) 173 5488 38
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72523&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72523&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Operation of the City Hall, Sheffield
Reference number
78421
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to procure an experienced and qualified operator to manage the Sheffield City Hall.
This is an exciting opportunity for an organisation to partner with the Council to manage one of its key cultural/ entertainment and convention venues in its city centre. The City Hall hosts over 500 events annually attracting c275,000 attendees across its three main event spaces. The City Hall plays an important role in hosting a diverse range of events to the residents and visitors of Sheffield.
The Council is seeking to secure a long-term operating partner:
- to run a successful venue for up to 25 years that optimises the deal for the Council;
- on a lease basis if possible, but the Council will consider alternative structures.
- improve the current financial performance of the venue;
- provide a diverse programme of events: and
- enhance the current programme of events and support and grow the Sheffield International Concert season.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
- 50000000 - Repair and maintenance services
- 55120000 - Hotel meeting and conference services
- 55410000 - Bar management services
- 55520000 - Catering services
- 70332000 - Non-residential property services
- 79950000 - Exhibition, fair and congress organisation services
- 79951000 - Seminar organisation services
- 79952000 - Event services
- 79952100 - Cultural event organisation services
- 79953000 - Festival organisation services
- 79956000 - Fair and exhibition organisation services
- 79993000 - Building and facilities management services
- 92000000 - Recreational, cultural and sporting services
- 92300000 - Entertainment services
- 92312000 - Artistic services
- 92312100 - Theatrical producers', singer groups', bands' and orchestras' entertainment services
- 92312110 - Theatrical producer entertainment services
- 92312120 - Singer group entertainment services
- 92312130 - Band entertainment services
- 92312140 - Orchestral entertainment services
- 92312240 - Services provided by entertainers
- 92312250 - Services provided by individual artists
- 92320000 - Arts-facility operation services
- 92340000 - Dance and performance entertainment services
- 92622000 - Sports-event organisation services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Sheffield, UK
two.2.4) Description of the procurement
The Council is seeking to procure an experienced and qualified operator to manage the Sheffield City Hall. This is an exciting opportunity for an organisation to partner with the Council to manage one of its key cultural/ entertainment and convention venues in its city centre. The City Hall hosts over 500 events annually attracting c275,000 attendees across its three main event spaces. The City Hall plays an important role in hosting a diverse range of events to the residents and visitors of Sheffield. The Council is seeking to secure a long-term operating partner: - to run a successful venue for up to 25 years that optimises the deal for the Council; - on a lease basis if possible, but the Council will consider alternative structures; - improve the current financial performance of the venue; - provide a diverse programme of events that will appeal to a wide range of residents and visitors in Sheffield and the surrounding area; and - enhance the current programme of events and support and grow the Sheffield International Concert season.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 60%
two.2.6) Estimated value
Value excluding VAT: £185,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
300
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
Additional Technical SQ questions at Section 7- refer to the documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 October 2023
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://theroyalcourtsofjustice.com
six.4.2) Body responsible for mediation procedures
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Sheffield City Council
Sheffield Town Hall, Pinstone Street,
Sheffield
Country
United Kingdom