Section one: Contracting authority
one.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
Michelle.Richards@south-wales.police.uk
Telephone
+44 1656869409
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the Provision of an Off-Site Storage Service
Reference number
ITT 97059 File JCPS 0343
two.1.2) Main CPV code
- 63120000 - Storage and warehousing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Commissioner requires the Contractor to provide a secure off-site storage facility (inclusive of a frozen storage area) (the “Storage Facility”) whereby the Contractor shall ensure that storage for each of the 3 lots below adhere to the recommendations outlined in British Standard PD5454:2012 (or equivalent) which addresses issues relating to preservation, legal compliance, secure storage, retrieval and destruction.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 2: Evidence Management Unit storage for South Wales Police
Lot No
2
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKL17 - Bridgend and Neath Port Talbot
- UKL15 - Central Valleys
- UKL18 - Swansea
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
six annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3: Disaster Recovery Storage Facility for South Wales Police, Gwent Police and Dyfed Powys Police
Lot No
3
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
- UKL1 - West Wales and the Valleys
- UKL14 - South West Wales
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
- UKL22 - Cardiff and Vale of Glamorgan
- UKL24 - Powys
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
six annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1: Major Crime archiving storage for South Wales Police
Lot No
1
two.2.2) Additional CPV code(s)
- 63120000 - Storage and warehousing services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
- UKL15 - Central Valleys
Main site or place of performance
Contractor Premises with Collection from all South Wales Police Force area.
two.2.4) Description of the procurement
The Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
six annual extensions
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
A large volume of physical items need transporting and tracking from one supplier to another. Also given that this service may grow during the contract period, making the task even more complex. Therefore a longer time period is required for stability, consistency and cost minimisation.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
21 October 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: If there is a requirement for this ongoing service we will go out to tender again.
six.3) Additional information
All tender documents are available on etenderwales:-
https://etenderwales.bravosolution.co.uk/web/login.shtml
Please search for itt_97059
(WA Ref:124544)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom