Section one: Contracting authority
one.1) Name and addresses
The Highland Council
Council Headquarters, Glenurquhart Road
Inverness
IV3 5NX
Telephone
+44 1463702670
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Temporary Homeless Accommodation 2022
Reference number
HC/FTA/THA/2022
two.1.2) Main CPV code
- 98341000 - Accommodation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Highland Council’s Housing service is required to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Inverness
Lot No
1
two.2.2) Additional CPV code(s)
- 45212400 - Accommodation and restaurant buildings
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 85311000 - Social work services with accommodation
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Inverness
two.2.4) Description of the procurement
The Housing (Scotland) Act 2001 amended the Housing (Scotland) Act 1987 requiring local authorities to provide temporary accommodation to all homeless applicants whilst their applications are being assessed.
In order to meet these statutory duties, The Highland Council’s Housing service is intending to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
It is the Council’s intention is that homeless applicants will be temporarily housed within the Council’s own housing stock but where this is not available, accommodation shall be called off of the Framework Agreement.
The Framework will take the form of five (5) separate lots by geographical location. The Lots are identified below:
i) Inverness
ii) Ross-shire
iii) Lochaber (Fort William Area)
iv) Nairn
v) Skye & Lochalsh
The Council cannot guarantee an expected level of expenditure. Please refer to the Statement of Requirements located in the Attachments section of PCS-T for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 potential periods of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ross-shire
Lot No
2
two.2.2) Additional CPV code(s)
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 85311000 - Social work services with accommodation
- 98341100 - Accommodation management services
- 45212400 - Accommodation and restaurant buildings
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Ross-Shire
two.2.4) Description of the procurement
The Housing (Scotland) Act 2001 amended the Housing (Scotland) Act 1987 requiring local authorities to provide temporary accommodation to all homeless applicants whilst their applications are being assessed.
In order to meet these statutory duties, The Highland Council’s Housing service is intending to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
It is the Council’s intention is that homeless applicants will be temporarily housed within the Council’s own housing stock but where this is not available, accommodation shall be called off of the Framework Agreement.
The Framework will take the form of five (5) separate lots by geographical location. The Lots are identified below:
i) Inverness
ii) Ross-shire
iii) Lochaber (Fort William Area)
iv) Nairn
v) Skye & Lochalsh
The Council cannot guarantee an expected level of expenditure. Please refer to the Statement of Requirements located in the Attachments section of PCS-T for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lochaber (Fort William Area)
Lot No
3
two.2.2) Additional CPV code(s)
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 85311000 - Social work services with accommodation
- 45212400 - Accommodation and restaurant buildings
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Lochaber (Fort William Area)
two.2.4) Description of the procurement
The Housing (Scotland) Act 2001 amended the Housing (Scotland) Act 1987 requiring local authorities to provide temporary accommodation to all homeless applicants whilst their applications are being assessed.
In order to meet these statutory duties, The Highland Council’s Housing service is intending to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
It is the Council’s intention is that homeless applicants will be temporarily housed within the Council’s own housing stock but where this is not available, accommodation shall be called off of the Framework Agreement.
The Framework will take the form of five (5) separate lots by geographical location. The Lots are identified below:
i) Inverness
ii) Ross-shire
iii) Lochaber (Fort William Area)
iv) Nairn
v) Skye & Lochalsh
The Council cannot guarantee an expected level of expenditure. Please refer to the Statement of Requirements located in the Attachments section of PCS-T for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 monmths
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Skye & Lochalsh
Lot No
5
two.2.2) Additional CPV code(s)
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 85311000 - Social work services with accommodation
- 45212400 - Accommodation and restaurant buildings
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Skye & Lochalsh
two.2.4) Description of the procurement
The Housing (Scotland) Act 2001 amended the Housing (Scotland) Act 1987 requiring local authorities to provide temporary accommodation to all homeless applicants whilst their applications are being assessed.
In order to meet these statutory duties, The Highland Council’s Housing service is intending to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
It is the Council’s intention is that homeless applicants will be temporarily housed within the Council’s own housing stock but where this is not available, accommodation shall be called off of the Framework Agreement.
The Framework will take the form of five (5) separate lots by geographical location. The Lots are identified below:
i) Inverness
ii) Ross-shire
iii) Lochaber (Fort William Area)
iv) Nairn
v) Skye & Lochalsh
The Council cannot guarantee an expected level of expenditure. Please refer to the Statement of Requirements located in the Attachments section of PCS-T for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nairn
Lot No
4
two.2.2) Additional CPV code(s)
- 55110000 - Hotel accommodation services
- 55200000 - Camping sites and other non-hotel accommodation
- 55250000 - Letting services of short-stay furnished accommodation
- 85311000 - Social work services with accommodation
- 45212400 - Accommodation and restaurant buildings
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Nairn
two.2.4) Description of the procurement
The Housing (Scotland) Act 2001 amended the Housing (Scotland) Act 1987 requiring local authorities to provide temporary accommodation to all homeless applicants whilst their applications are being assessed.
In order to meet these statutory duties, The Highland Council’s Housing service is intending to set up a Framework Agreement of various temporary accommodation providers and HMOs (House of Multiple Occupation).
It is the Council’s intention is that homeless applicants will be temporarily housed within the Council’s own housing stock but where this is not available, accommodation shall be called off of the Framework Agreement.
The Framework will take the form of five (5) separate lots by geographical location. The Lots are identified below:
i) Inverness
ii) Ross-shire
iii) Lochaber (Fort William Area)
iv) Nairn
v) Skye & Lochalsh
The Council cannot guarantee an expected level of expenditure. Please refer to the Statement of Requirements located in the Attachments section of PCS-T for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 periods of up to 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Accommodation providers must have Landlord registration
HMO accommodation providers must have an HMO licence
three.1.2) Economic and financial standing
List and brief description of selection criteria
Tenderers must hold the following Insurance:
Employers Liability of GBP5m
Public Liability Insurance of GBP5m
The Council shall use an independent credit scoring organisation such as CreditSafe, to conduct appropriate financial probity checks.
Minimum level(s) of standards possibly required
Insurance:
Employers Liability of GBP5m
Public Liability Insurance of GBP5m
If the Credit report of any Tenderer contains a risk rating between Very High Risk – Moderate Risk, they shall be given an opportunity to provide additional information which shall be taken into account during the Council's assessment. Where it is considered that the additional supporting information does not provide evidence to the satisfaction of the Council that risk is mitigated, the tenderer may be awarded a mark of fail and subsequently disqualified.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers must provide 2 relevant examples of equivalent or similar services carried out in the past three years
Minimum level(s) of standards possibly required
2 relevant examples within 3 years
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 October 2022
Local time
12:00pm
Place
On-line PCS-T portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22352. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Fair Work Practices
Qualifying the Workforce
Work Experience Placements
Any other innovative programme that your organisation considers as delivering benefits to the community
(SC Ref:702584)
six.4) Procedures for review
six.4.1) Review body
Local Sheriff Court in each region relevant to the Council
Local Sheriff Court in each region relevant to the Council
Country
United Kingdom