Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Cedar 3A, Neighbourhood 3, MOD Abbey Wood
Bristol
BS34 8JH
Country
United Kingdom
Region code
UKK11 - Bristol, City of
Internet address(es)
Main address
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=54877
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
705162453 - European Agency Fuel Cards
two.1.2) Main CPV code
- 30163100 - Agency fuel cards
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a requirement for the provision of approx. 1649 fuel cards across Europe and associated services
two.1.5) Estimated total value
Value excluding VAT: £3,900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30163100 - Agency fuel cards
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
The Authority has a requirement for a purchasing method to enable the purchase of fuel from commercial fuel stations in Europe. The Supplier is required to provide fuel cards that permit the purchase of only the following products:
a. DIESO MT. DIESO MT is to be supplied to EN 590 latest issue or equivalent national specification
b. ULGAS. ULGAS is to be supplied to EN 228 latest issue or equivalent national specification.
c. NOx reduction agent. NOx reduction agent is to be supplied to ISO 22241 latest issue.
d. Antifreeze. Additive for coolant fluid to improve cold weather performance
e. Screen wash additive. Product to improve resistance to freezing for windscreen washer liquid
f. Lubricants and other engine fluids. Engine oil and power steering fluid in quantities suitable for top up only.
g. Electric Vehicle Charging. The next GSO vehicle fleet due 2026/2027 will be either PHEV (Petrol Hybrid Electric Vehicle) or EV (Fully Electric) to meet the MoD target of Net Zero by 2030. The fuel cards need to have the ability to pay for EV charging at German charging points.
Additionally, there is also a requirement for a Management Service in which the Supplier can provide responses to Authority requests of the following natures;
a. The issuing, replacement and renewal of cards.
b. Enabling and disabling cards.
c. UIN and address amendments.
d. Invoicing queries
A real-time Management Information system is also required to allow the Authority to perform the following tasks:
a. Electronically (via an internet portal) allow the Authority to add a Unit Identity Number (UIN) to an on-line database to link an authorised Unit against the serial number. This would allow the Authority to accurately identify users and subsequently raise bills for fuel purchased.
b. Provide an electronic facility that will allow the fuel card to be activated when issued to users and deactivated when withdrawn.
c. Allow the Authority to set the limit in Euros, or the limit of the number of transactions per day (eg for when groups of vehicles are being refilled when in a military convoy), whilst remaining within the accepted and standard limits of the Supplier.
d. Allow the Authority to set the PIN for the cards to purchase fuel.
e. Allow the Authority to enter free-text (at least 500 characters) that would be linked to each authorised Unit in order to record the Unit point of contact details and any other relevant information.
f. Allow the Authority to electronically terminate the ability to purchase fuel, should it be necessary (eg if a card is lost or stolen).
g. Allow the Authority to store transaction records for up to 5 years to meet MOD financial requirements.
two.3) Estimated date of publication of contract notice
31 January 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The RFI questions can be found in the attachment. if you wish to participate, all Request For Information questions must be answered ad submitted by 4th Ocober 2022