Section one: Contracting authority/entity
one.1) Name and addresses
Leidos Supply
Monarch Court, 8 The Brooms, Emersons Green
Bristol
Contact
Adam Colbourne
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://leidos-supply.app.jaggaer.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Supply of Colours & Standards
Reference number
LSL/DC/0175
two.1.2) Main CPV code
- 35821000 - Flags
two.1.3) Type of contract
Supplies
two.1.4) Short description
Team Leidos are proud to be delivering the logistics commodities and services transformation (LCS(T)) Delivery partner contracts (LCS (T)/0001 dated 16.4.2015) on behalf of the UK Ministry of Defence (the ‘Prime Contract’). Delivery of other parts of the LCS(T) contract are delivered by Leidos Europe Ltd (LEL) and other partners (together ‘Team Leidos’). This requirement is subject to the EU Public Procurement Regulations and respective advertising action.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,134,906.43
two.2) Description
two.2.2) Additional CPV code(s)
- 19000000 - Leather and textile fabrics, plastic and rubber materials
- 35821000 - Flags
- 39520000 - Made-up textile articles
- 39525000 - Miscellaneous manufactured textile articles
- 39560000 - Miscellaneous textile articles
- 39561000 - Tulle, lace, narrow-woven fabrics, trimmings and embroidery
- 39561100 - Narrow-woven fabrics; trimmings
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Defence Clothing Team, which forms part of Leidos Supply Ltd is considering the potential requirement for the Supply of Colours & Standards on behalf of the UK MOD, consisting of various items.
The total estimated value for this contract will be £6134906.43, with a total contract length of 7 years.
two.2.11) Information about options
Options: Yes
Description of options
Total contract length of 7 years (5 years followed by 2 option years).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- No tenders or no suitable tenders/requests to participate in response to open procedure
- The products involved are manufactured purely for the purpose of research, experiment, study or development
Explanation:
Following the completion of the recent tender exercise for the Supply of Colours & Standards (LSL/DC/0119), and having received no compliant bids, our incumbent supplier of these ranges informed us that they would no longer be in a position to support this range of items going forward. In light of this, Leidos Supply Ltd intends to award a maximum term framework agreement of 7 years (5+1+1 Years) to The Wyedean Weaving Co Ltd.
There is a need to ensure continuity of supply for the goods in question, that are deemed essential by our Customer, and as such Leidos Supply Ltd will be looking to award a framework under Regulation 32(2) (a) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication “where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered”.
The subject matter of this framework is very technical/ specialist, and as such, there is a genuine lack of compliant competition within the market. This was confirmed during the recent tender, concluded earlier this year, which resulted in no bidders being able to meet the minimum standard required for the tender, though the incumbent (who has since advised that they will no longer be in a position to support this range going forward) did meet the technical standard and a second bidder, The Wyedean Weaving Co Ltd, were very close to meeting the technical standard. On this basis, it would also be appropriate to refer to Regulation 32(2) (B) (ii) of the Public Contract Regulations 2015, which allows for the use of the negotiated procedure without prior publication “where the works, supplies or services can be supplied only by a particular economic operator” where “competition is absent for technical reasons”.
This Framework will have a maximum term of 7 years (5 + 1 + 1), which is considered justifiable in that the subject matter of the framework is deemed technical and due to this, any future supplier of this range will require a significant initial investment, which includes, but is not limited to the expansion of premises, and the employment of new staff or upskilling of existing members of staff. This initial investment would be prohibitive for suppliers should the term of the framework be only for 4 years, as this investment would be disproportionate to the profit a supplier would expect to make on a framework of this term.
In light of this, Leidos Supply Ltd intends to utilise Regulation 33 (3) of the Public Contract Regulations 2015, which states that the term of a framework agreement may exceed 4 years, “in exceptional cases, justified in particular by the subject – matter of the framework agreement.”
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-019668
Section five. Award of contract/concession
Contract No
LSL/DC/0175
Title
The Supply of Colours & Standards
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
The Wyedean Weaving Co Ltd
Keighley
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £6,134,906.43
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
Please note this is a Voluntary Transparency Notice, this contract has not been awarded yet.
Subject to Leidos Supply Limited receiving no notice during the standstill period of any intention to legally challenge the award process, Leidos Supply Limited aims to award the Proposed Contract after 12:00PM on 28th September 2022.
The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.
https://www.gov.uk/government/publications/government-security-classifications
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
Country
United Kingdom