Section one: Contracting authority
one.1) Name and addresses
Dudley Metropolitan Borough Council
Council House, Priory Road
Dudley
DY1 1HF
Contact
John Bailey
Country
United Kingdom
NUTS code
UKG36 - Dudley
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/blackcountryportal/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/blackcountryportal/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Public Protection Software Solution
Reference number
PHWH001
two.1.2) Main CPV code
- 72212218 - License management software development services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to procure software solutions for the management of public protection/regulatory solutions to ensure residents of Dudley Borough are protected and that Council officers can carry out their work effectively and productively thus contributing to the financial sustainability of the Council, as set out in the FTSN and the Specification at Appendix 5 (Specification) and the procurement documents. . A solution which can integrate with other service area solutions and exchange required data between them. The contract term will initially be 5years, with the options to extend by 2+yrs and 2+yrs, giving a total potential contract length of 9 years.
two.1.5) Estimated total value
Value excluding VAT: £365,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKG36 - Dudley
Main site or place of performance
Dudley
two.2.4) Description of the procurement
The Council is seeking to procure software solutions for the management of public protection/regulatory solutions to ensure residents of Dudley Borough are protected and that Council officers can carry out their work effectively and productively thus contributing to the financial sustainability of the Council, as set out in the FTSN and the Specification at Appendix 5 (Specification) and the procurement documents. . A solution which can integrate with other service area solutions and exchange required data between them. The contract term will initially be 5years, with the options to extend by 2+yrs and 2+yrs, giving a total potential contract length of 9 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Cost criterion - Name: Appendix 6 - Pricing Schedule Public Protection System / Weighting: 50
two.2.6) Estimated value
Value excluding VAT: £365,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2024
End date
30 November 2029
This contract is subject to renewal
Yes
Description of renewals
Contract length is for 60 months up until 30th November 2029. Subject to satisfactory performance the contract can then be extended by a further 2 years until 30th November 2031. Again subject to satisfactory performance the contract can be extended by a further 2 years again until 30th November 2033. The contract will then be retendered.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated within the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
16 September 2024
Local time
12:00pm
Changed to:
Date
23 September 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 September 2024
Local time
12:15pm
Place
Electronic tender will be opened only once the tender deadline has passed.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Summer of 2033, if extensions are granted.
six.2) Information about electronic workflows
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Public Procurement Review Service (PPRS)
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
As detailed within the procurement documents