Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
London
Hillingdon
London
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.capitalesourcing.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.capitalesourcing.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LB Hillingdon - Provision of a Parking Enforcement Services
two.1.2) Main CPV code
- 98351110 - Parking enforcement services
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Hillingdon (LBH) currently has an outsourced service for the enforcement of parking in the borough and an in-house service for the administration of parking in the Borough. The existing contract terminates in April 2022. The Council wish to go to market through an open tender for a new contract, as defined below.
In planning for these new contracts, LBH has decided that the required Services to carry out enforcement, provision of an IT service, and limited issues relating to the parking infrastructure will be market tested. Other tasks to complement the contract will be carried out by a team of in-house staff. The Specification for the main contract for parking enforcement for this Council, covering:
• on and off-street enforcement by the issue of Penalty Charge Notices (PCNs); the removal of vehicles in contravention and operation of a car pound; optionally, the clamping of vehicles in contravention;
• implementation of suspensions for parking bays;
• management of elements of the parking infrastructure;
• the management and provision of the IT infrastructure required by the in-house and external Contractors' staff.
The Specification must be read in conjunction with the Conditions of Contract, the Quotation Schedule, and the Instruction to Tenderers
The area to be covered by the contract is the whole of the administrative area of the Borough of Hillingdon. There are exceptions which include Heathrow Airport, the motorways within the Borough, and some major roads, which will remain the responsibility of the police, through its uniformed officers and traffic wardens. A map is appended at Appendix A1 of the specification.
Tenders will be evaluated in terms of their compliance with the Specification, to identify the best value for money having regard to price and quality.
Given that this contract may replace an existing outsourced service, it is considered by the Council that the provision of TUPE does apply. Tenderers are, of course, required to form their own view on this and to submit tenders accordingly. If a Tenderer does not believe that TUPE will apply, they are asked to provide a full justification for this view. TUPE information relating to staff that may be affected will be provided by the Council via the e-tendering portal.
The Council issues approximately 82,500 Penalty Charge Notices (PCN’s) each year, for on and off-street parking contraventions. In addition, the Council undertakes CCTV enforcement issuing approximately 20,000 PCN’s each.
The contract commencement date is 4th April 2022.
The Contract will be for an initial term of FIVE (5) years with the option to extend for a further FIVE (5) years subject to satisfactory supplier performance giving a possible total contract duration of TEN (10) years (the Term)
two.1.5) Estimated total value
Value excluding VAT: £26,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 98351110 - Parking enforcement services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (LBH) currently has an outsourced service for the enforcement of parking in the borough and an in-house service for the administration of parking in the Borough. The existing contract terminates in April 2022. The Council wish to go to market through an open tender for a new contract, as defined below.
In planning for these new contracts, LBH has decided that the required Services to carry out enforcement, provision of an IT service, and limited issues relating to the parking infrastructure will be market tested. Other tasks to complement the contract will be carried out by a team of in-house staff. The Specification for the main contract for parking enforcement for this Council, covering:
• on and off-street enforcement by the issue of Penalty Charge Notices (PCNs); the removal of vehicles in contravention and operation of a car pound; optionally, the clamping of vehicles in contravention;
• implementation of suspensions for parking bays;
• management of elements of the parking infrastructure;
• the management and provision of the IT infrastructure required by the in-house and external Contractors' staff.
The Specification must be read in conjunction with the Conditions of Contract, the Quotation Schedule, and the Instruction to Tenderers
The area to be covered by the contract is the whole of the administrative area of the Borough of Hillingdon. There are exceptions which include Heathrow Airport, the motorways within the Borough, and some major roads, which will remain the responsibility of the police, through its uniformed officers and traffic wardens. A map is appended at Appendix A1 of the specification.
Tenders will be evaluated in terms of their compliance with the Specification, to identify the best value for money having regard to price and quality.
Given that this contract may replace an existing outsourced service, it is considered by the Council that the provision of TUPE does apply. Tenderers are, of course, required to form their own view on this and to submit tenders accordingly. If a Tenderer does not believe that TUPE will apply, they are asked to provide a full justification for this view. TUPE information relating to staff that may be affected will be provided by the Council via the e-tendering portal.
The Council issues approximately 82,500 Penalty Charge Notices (PCN’s) each year, for on and off-street parking contraventions. In addition, the Council undertakes CCTV enforcement issuing approximately 20,000 PCN’s each.
The contract commencement date is 4th April 2022.
The Contract will be for an initial term of FIVE (5) years with the option to extend for a further FIVE (5) years subject to satisfactory supplier performance giving a possible total contract duration of TEN (10) years (the Term)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract duration stated above is for the initial contract term of 5 (five) years. The contract has an option to extend for a further five (5) years subject to satisfactory supplier performance, thus giving a possible contract duration of 10 ( ten) years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract has an option to extend for a further five (5) years subject to satisfactory supplier performance, thus giving a possible contract duration of 10 ( ten) years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Contracting Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertaking (Protection of Employment) Regulations 2014, will apply to the transfer of personnel from the incumbent contractor under this procurement. The Contracting Authority's detailed requirements will be set out in the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 November 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 November 2021
Local time
12:00pm
Information about authorised persons and opening procedure
Open via the portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2026
six.2) Information about electronic workflows
Electronic ordering will be used
six.4) Procedures for review
six.4.1) Review body
London Borough of Hillingdon
Civic Centre
Uxbrudge
UB8 1UW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom