Section one: Contracting authority/entity
one.1) Name and addresses
DERBY CITY COUNCIL
Corporation Street
Derby
DE12FS
Contact
Sam Black
Country
United Kingdom
NUTS code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2033 - Revenues & Benefits system
Reference number
TD2033
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Council has published this VEAT notice as it intends to award a contract to Capita Business Services Ltd for potential additional functionality and support within the existing Revenues and Benefits system used by the Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,905,711.51
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
An existing contract provides for the license, support and maintenance costs of the existing system. A change of overall system at the current time would have a major impact on Council activity and require costs of change the Council do not have current existing budget to provide for. Additional relevant functionality is being considered for future procurement by the Council including capacity to cover additional costs for these and any interactions required with existing functionality. This new functionality would be required to work within the existing system, and the supplier does not allow third parties to provide the support required within the system.
two.2.11) Information about options
Options: Yes
Description of options
Initial 5 year period with the option to extend for a further two 12 months subject to satisfactory performance and budget.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
An existing contract provides for the license, support and maintenance costs of the existing system. A change of overall system at the current time would have a major impact on Council activity and require costs of change the Council do not have current existing budget to provide for. Additional relevant functionality is being considered for future procurement by the Council including capacity to cover additional costs for these and any interactions required with existing functionality. This new functionality would be required to work within the existing system, and the supplier does not allow third parties to provide the support required within the system.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TD2033
Title
TD2033 - Revenues & Benefits system
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
4 September 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Capita Business Services Ltd
65 Gresham Street
London
EC2V 7NQ
Country
United Kingdom
NUTS code
- UKI - London
Companies House
02299747
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,905,711.51
Total value of the contract/lot/concession: £1,905,711.51
Section six. Complementary information
six.3) Additional information
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
•The procurement falls outside the scope of application of the directive
Explanation:
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons (requirements within higher value of spend existing revenues and benefits system; the supplier does not allow third parties to provide the relevant support and additional functionality within the system.
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street, Derby
Derby
DE1 2FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
There will be a 10 calendar day standstill period will start on 05/09/2023 - 14/09/2023.