Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Douglas Thomson
Telephone
+44 169894527
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Warehouse Mechanical Handling Equipment (Titan Warehouse)
Reference number
NSS212233
two.1.2) Main CPV code
- 42418500 - Mechanical handling equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 42418500 - Mechanical handling equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Titan Warehouse, Eurocentral Motherwell.
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of various types of leased Mechanical Handling Equipment (MHE) including equipment maintenance and battery charge stations at NHS Scotland National Distribution Service (NDS), Larkhall and Eurocentral (Titan and Coddington) warehouse facilities to enable picking, loading and unloading of items required for Health Boards throughout Scotland.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 February 2021
End date
1 October 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 022-691353
Section five. Award of contract/concession
Contract No
NSS212233
Title
Warehouse Mechanical Handling Equipment (Titan Warehouse)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 February 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Lothian Mechanical Handling Ltd
Unit 8 Mosshall Ind Estate Blackburn
West Lothian
EH47 7LY
Telephone
+44 1506655535
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £364,000
Section six. Complementary information
six.3) Additional information
Direct award under regulation 33(1) (C)
This direct award is to meet the additional demands of the Scottish Health and Social Care sector during the current Covid-19 pandemic and is for reasons of extreme urgency brought about by events unforeseeable by the contracting authority in line with Regulation 33(1)(c) of the Public Contracts (Scotland) Regulations 2015.
(SC Ref:736613)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 42418500 - Mechanical handling equipment
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
seven.1.4) Description of the procurement:
A full open procurement for Mechanical Handling Equipment was run in August 2022 and awarded to Toyota in December 2022. Due to delays in the supply chain, estimated arrival time of the new lease equipment is April 2024 so the current contracts are required to be extended to cover this period.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2023
End date
31 March 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£570,000
seven.1.7) Name and address of the contractor/concessionaire
Lothian Mechanical Handling Ltd
Unit 8 Mosshall Ind Estate Blackburn West Lothian
Bathgate
EH47 7LY
Andrew@lothianmechanicalhandling.co.uk
Telephone
+44 1506655535
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Continuation of short term hire of MHE to provider service coverage until delivery of new equipment awarded under an open procurement.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
A full open procurement for Mechanical Handling Equipment was run in August 2022 and awarded to Toyota in December 2022. Due to delays in the supply chain, estimated arrival time of the new lease equipment is April 2024 so the current contracts are required to be extended to cover this period.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £364,000
Total contract value after the modifications
Value excluding VAT: £570,000