Contract

Warehouse Mechanical Handling Equipment (Titan Warehouse)

  • The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

F20: Modification notice

Notice identifier: 2023/S 000-025985

Procurement identifier (OCID): ocds-h6vhtk-03f989

Published 4 September 2023, 9:05am



Section one: Contracting authority/entity

one.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

Contact

Douglas Thomson

Email

nss.procurementteam@nhs.scot

Telephone

+44 169894527

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.nss.nhs.scot/browse/procurement-and-logistics

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Warehouse Mechanical Handling Equipment (Titan Warehouse)

Reference number

NSS212233

two.1.2) Main CPV code

  • 42418500 - Mechanical handling equipment

two.1.3) Type of contract

Supplies

two.2) Description

two.2.2) Additional CPV code(s)

  • 42418500 - Mechanical handling equipment

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

Titan Warehouse, Eurocentral Motherwell.

two.2.4) Description of the procurement at the time of conclusion of the contract:

Provision of various types of leased Mechanical Handling Equipment (MHE) including equipment maintenance and battery charge stations at NHS Scotland National Distribution Service (NDS), Larkhall and Eurocentral (Titan and Coddington) warehouse facilities to enable picking, loading and unloading of items required for Health Boards throughout Scotland.

two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start date

1 February 2021

End date

1 October 2022

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.2) Administrative information

four.2.1) Contract award notice concerning this contract

Notice number: 2022/S 022-691353


Section five. Award of contract/concession

Contract No

NSS212233

Title

Warehouse Mechanical Handling Equipment (Titan Warehouse)

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract/concession award decision:

14 February 2022

five.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Lothian Mechanical Handling Ltd

Unit 8 Mosshall Ind Estate Blackburn

West Lothian

EH47 7LY

Telephone

+44 1506655535

Country

United Kingdom

NUTS code
  • UKM - Scotland
The contractor/concessionaire is an SME

Yes

five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £364,000


Section six. Complementary information

six.3) Additional information

Direct award under regulation 33(1) (C)

This direct award is to meet the additional demands of the Scottish Health and Social Care sector during the current Covid-19 pandemic and is for reasons of extreme urgency brought about by events unforeseeable by the contracting authority in line with Regulation 33(1)(c) of the Public Contracts (Scotland) Regulations 2015.

(SC Ref:736613)

six.4) Procedures for review

six.4.1) Review body

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.


Section seven: Modifications to the contract/concession

seven.1) Description of the procurement after the modifications

seven.1.1) Main CPV code

  • 42418500 - Mechanical handling equipment

seven.1.3) Place of performance

NUTS code
  • UKM - Scotland

seven.1.4) Description of the procurement:

A full open procurement for Mechanical Handling Equipment was run in August 2022 and awarded to Toyota in December 2022. Due to delays in the supply chain, estimated arrival time of the new lease equipment is April 2024 so the current contracts are required to be extended to cover this period.

seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start date

1 April 2023

End date

31 March 2024

seven.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£570,000

seven.1.7) Name and address of the contractor/concessionaire

Lothian Mechanical Handling Ltd

Unit 8 Mosshall Ind Estate Blackburn West Lothian

Bathgate

EH47 7LY

Email

Andrew@lothianmechanicalhandling.co.uk

Telephone

+44 1506655535

Country

United Kingdom

NUTS code
  • UKM78 - West Lothian
The contractor/concessionaire is an SME

Yes

seven.2) Information about modifications

seven.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Continuation of short term hire of MHE to provider service coverage until delivery of new equipment awarded under an open procurement.

seven.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

A full open procurement for Mechanical Handling Equipment was run in August 2022 and awarded to Toyota in December 2022. Due to delays in the supply chain, estimated arrival time of the new lease equipment is April 2024 so the current contracts are required to be extended to cover this period.

seven.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £364,000

Total contract value after the modifications

Value excluding VAT: £570,000