Section one: Contracting authority
one.1) Name and addresses
Fenland District Council
Fenland Hall, County Road
March
PE15 8NQ
Contact
Mr Conrad Maskell
Telephone
+44 13546222339
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=d1737eaa-f45a-ef11-812e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=d1737eaa-f45a-ef11-812e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cemetery Administration Software
Reference number
DN738509
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Minimum Requirement
• Suppliers should have a proven track record in supply of cemetery administration software to local authorities.
• Software to be capable of plot mapping existing burials.
• It must be able to book new burials and all appointments, funeral or other.
• The software should be able to provide statistical information.
• The software must comply with current legislation.
• The software must be capable of memorial safety inspection process and recording information within current legislation.
• The software should be web-enabled allowing users to access information about their bookings via the web, a payment portal, and the ability to book online.
We are looking for an ‘off the shelf’ solution which can be tailored to suit Fenland District Council’s detailed specification. It is possible that the contract may wish to be extended in future to encompass the requirements of any shared service arrangement Fenland District Council may put in place with another authority.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Minimum Requirement
• Suppliers should have a proven track record in supply of cemetery administration software to local authorities.
• Software to be capable of plot mapping existing burials.
• It must be able to book new burials and all appointments, funeral or other.
• The software should be able to provide statistical information.
• The software must comply with current legislation.
• The software must be capable of memorial safety inspection process and recording information within current legislation.
• The software should be web-enabled allowing users to access information about their bookings via the web, a payment portal, and the ability to book online.
We are looking for an ‘off the shelf’ solution which can be tailored to suit Fenland District Council’s detailed specification. It is possible that the contract may wish to be extended in future to encompass the requirements of any shared service arrangement Fenland District Council may put in place with another authority.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend in 2 plus 2 yearly increments. Once successfully embedded the council reserves the right to continue extensions via review periods taking into account market activity and value for money.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 September 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom