Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Jamie Smart
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CT0812 - Stair Cleaning for Council Owned and Mixed Tenure Blocks
Reference number
CT0812
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council intends to appoint 3 suitably qualified and experienced contractors to a framework for the provision and delivery of communal stair cleaning services and open access deck cleaning services, to approximately 2500 - 3000 blocks within the boundaries of the City of Edinburgh Council, the numbers are indicative and not guaranteed. Service users can be in Council properties, privately owned blocks or mixed tenure blocks.
The framework is expected to commence in July 2021 and will continue for a period of 2 years, with an optional further period of 2 years
Bidder should note TUPE may apply
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,015,123
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
It is the Councils intention to conduct a 2-stage tender process for a 4 year contract on a 2+1+1 basis.
There is an emphasis on quality as well as price and submissions will be assessed on the most economically advantageous tender based on a ratio of 60% Price and 40% Quality.
Contractors should be aware that being appointed to the Framework is no guarantee work and that the Council will apply the following methodology to all orders placed.
Framework Operation
The 1st ranked contractor within the Framework will be offered the initial business (2000 to 2500 stairs) in the first instance throughout the Framework Contract period.
If, for whatever reason, the 1st ranked contractor cannot meet the requirements during the Framework Contract period the 2nd ranked contractor will be offered the work and so on.
This arrangement is required to drive best value whilst ensuring business continuity.
For substantial additions to the service or for additional services, the Council may conduct a mini competition between the three framework providers.
The requirement:
Standard weekly cleans to properties as detailed within the Short Service Specification, comprise of cleaning of all internal communal areas, the main entrance, stairwells, landings, corridors/access walkways and rear entrance. This also includes any steps, porches and/or plats. All works must be carried out in accordance with the British Institute of Cleaning Science recommendations.
All works must comply with the latest edition of the Health and Safety at Work Regulations
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Council may be required to provide additional services either as a temporary, permanent or ad hoc arrangement. These may include, but are not limited to:
graffiti removal,
chute cleaning, and
fire damage cleaning.
Full blocks with different requirements
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-001990
Section five. Award of contract
Contract No
CT0812
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ISS Facility Services
2030 The Crescent , Birmingham Business Park, Solihull Parkway
Birmingham
B37 7YE
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.3) Name and address of the contractor
Caledonian Maintenance Services Ltd
68 Bogmoor Place, Shieldhall
Glasgow
G51 4SN
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
13 Hill Street
Edinburgh
EH2 3JP
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,128,580
Section six. Complementary information
six.3) Additional information
Potential bidders should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Service Specifications. Tenderers should, prior to submitting their Tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their Tender.
More details will be provided at point of tender.
(SC Ref:670835)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
Eh11LB
Country
United Kingdom