- Lot 1. Northern Area - Medical Provision
- Lot 2. Security & Stewarding - Northern Area
- Lot 3. Infrastructure - Northern Area
- Lot 4. AV & Tech - Northern Area
- Lot 5. Road Management - Northern Area
- Lot 6. Marquees - Northern Area
- Lot 7. Medical Provision - Southern Area
- Lot 8. Security & Stewarding - Southern Area
- Lot 9. Infrastructure - Southern Area
- Lot 10. AV & Tech - Southern Area
- Lot 11. Road Management - Southern Area
- Lot 12. Marquees - Southern Area
Scope
Description
In this framework there will be two distinct areas in which contractors may apply to operate in one or both areas (Northern and Southern), and there will be six lots in both areas ranging from necessary services and goods required for Cumberland events: Medical Provision, Security and Stewarding Provision, Infrastructure Provision, Av & Tec Provision, Road Management and Marquees
Commercial tool
Establishes a framework
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 July 2025 to 29 July 2028
- Possible extension to 29 July 2029
- 4 years
Description of possible extension:
One available extension of 12 months available
Main procurement category
Services
Additional procurement category
Goods
Contract locations
- UKD1 - Cumbria
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Northern Area - Medical Provision
Description
This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events.
Lot value (estimated)
- £37,500 excluding VAT
- £42,500 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 85121000 - Medical practice services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Security & Stewarding - Northern Area
Description
This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events.
Lot value (estimated)
- £37,500 excluding VAT
- £42,500 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79710000 - Security services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Infrastructure - Northern Area
Description
This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events.
Lot value (estimated)
- £37,500 excluding VAT
- £42,500 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 51000000 - Installation services (except software)
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. AV & Tech - Northern Area
Description
This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event.
Lot value (estimated)
- £12,500 excluding VAT
- £15,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 32000000 - Radio, television, communication, telecommunication and related equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Road Management - Northern Area
Description
This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 60100000 - Road transport services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Marquees - Northern Area
Description
This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event
Lot value (estimated)
- £12,500 excluding VAT
- £15,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39295100 - Sunshades
- 39295200 - Umbrellas
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Medical Provision - Southern Area
Description
This lot will be used for the medical cover, provided by trained professionals, to ensure safety of attendees and being available to address and cover medical emergencies during events in the Southern Area
Lot value (estimated)
- £37,000 excluding VAT
- £42,500 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 85121200 - Medical specialist services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. Security & Stewarding - Southern Area
Description
This lot will be used for security and stewardship provision, by trained professionals, with a responsibility for ensuring safety, manage emergencies, protect property and assets during events in the Southern Area.
Lot value (estimated)
- £37,500 excluding VAT
- £42,500 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 79710000 - Security services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. Infrastructure - Southern Area
Description
This lot will be used for provision, installation and removal of safe, tested and appropriate infrastructure prior, during and post events in the southern area.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 51000000 - Installation services (except software)
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10. AV & Tech - Southern Area
Description
This lot will be used for the provision, installation and removal of safe, tested and appropriate AV & technical solutions for each relevant event in the southern area.
Lot value (estimated)
- £12,500 excluding VAT
- £15,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 32000000 - Radio, television, communication, telecommunication and related equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11. Road Management - Southern Area
Description
This lot will be used for the provision and set up of the appropriate road management items and trained road management personnel prior, during and post event in the southern area.
Lot value (estimated)
- £75,000 excluding VAT
- £90,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 60100000 - Road transport services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 12. Marquees - Southern Area
Description
This lot will be used for provision, installation and removal of safe and tested marquees and appropriate equipment prior, during and post event in the southern area.
Lot value (estimated)
- £12,500 excluding VAT
- £15,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39295200 - Umbrellas
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
- Works to be undertaken following a quotation exercise will require the composition of a Request for Quotation (RFQ) letter and suitable specification by the officer.
- The Council acknowledges that a contractor's capacity to undertake work may vary, and thus, allows Contractors to withdraw or opt out from tender opportunities as necessary. This flexibility enables us to monitor trends and enhance the framework progressively.
- For each subsequent competition opportunity, we will provide specific project details via email. These details will include the location, set up, event day and breakdown dates and required staff / items.
- RFQ's will be awarded to the lowest bidder
- Following the agreement of a decision to proceed with works via day rates or a quotation, the officer will issue a call-off order form detailing the contract works, key contacts and other service deliverables. This will be signed and returned by the contractor prior to works commencing.
- All quotations will be fixed as per the terms of the overall framework contract.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Northern Area - Medical Provision
Lot 2. Security & Stewarding - Northern Area
Lot 3. Infrastructure - Northern Area
Lot 4. AV & Tech - Northern Area
Lot 5. Road Management - Northern Area
Lot 6. Marquees - Northern Area
Lot 7. Medical Provision - Southern Area
Lot 8. Security & Stewarding - Southern Area
Lot 9. Infrastructure - Southern Area
Lot 10. AV & Tech - Southern Area
Lot 11. Road Management - Southern Area
Lot 12. Marquees - Southern Area
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 June 2025, 11:59pm
Tender submission deadline
23 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Experience | Quality | 30% |
| Working Standards | Quality | 30% |
| Price | Price | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Reduced tendering period
Yes
State of urgency - minimum 10 days
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government