Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Defence Digital, Spur B2, Building 405, MOD Corsham
CORSHAM
SN13 9NR
Contact
Ian Rawlings
ukstratcomdd-cm-cct-group@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://modgovuk.sharepoint.com/teams/2516/SitePages/Home-OLD.aspx
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Not Applicable
two.1.2) Main CPV code
- 72317000 - Data storage services
two.1.3) Type of contract
Services
two.1.4) Short description
Digital Archiving Services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,650,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The core service is the concentration, preparation and archival of those MOD digital records for the purpose of case managed discovery, research and review.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Defence Digital Professional Services Team, part of the UK Ministry of Defence (MoD), intends to place a services contract with Epany Archives Limited (its’ current provider) from 1st October 2022 for a period of four years, to fully manage MOD’s Digital Archive Service at a cost of circa £3.66M (ex-VAT) for the four year period from 1st October 2022 to 30th September 2026.
It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Technical aspects (PCR 2015 9b) supported by the Repetition of Works (PCR 2015 9f) and Additional Works (PCR 2015 9g). Further, Epany Archives Limited own the specialist bespoke software.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
EPANY ARCHIVES LTD
Banbury Business Park, Oxon, United Kingdom,
Adderbury,
OX17 3SN
Country
United Kingdom
NUTS code
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £3,650,000
Total value of the contract/lot/concession: £3,650,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
DD Commercial MOD Corsham
CORSHAM
Country
United Kingdom