Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Bristol
desshipscomrcl-nss-rfa-tls@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement of support to Royal Fleet Auxiliary (RFA) Business System Management Tools
Reference number
712522451
two.1.2) Main CPV code
- 71356300 - Technical support services
two.1.3) Type of contract
Services
two.1.4) Short description
The Ministry of Defence intends to enter into a services contract with C Data Services Ltd for the maintenance and support of a portfolio of bespoke business system management software applications in support of the Royal Fleet Auxiliary (RFA).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £500,000 / Highest offer: £870,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Maintenance and support of a portfolio of bespoke business system management software applications in support of the Royal Fleet Auxiliary (RFA).
two.2.11) Information about options
Options: Yes
Description of options
1 Additional Option Year
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Ministry of Defence (MOD) intends to enter into a services contract with C Data Services Ltd for the maintenance and support of a portfolio of bespoke business system management software applications in support of the Royal Fleet Auxiliary (RFA), such contract to commence on 1st December 2024 for a duration of 2 years with an option to extend the contract for 1 additional year.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 (DSPCR) as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of this contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the DSPCR for technical reasons. This is because the business system management software applications were developed for the MOD as bespoke applications by C Data Services Limited, which is the only supplier with access to the necessary software code and other technical data relating to the software applications and having the specialist know-how necessary to perform the services, which are required to enable the continuing operation of the business systems using these software applications.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
712522451
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
13 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
C Data Limited
Hampshire
Country
United Kingdom
NUTS code
- UKJ36 - Central Hampshire
National registration number
01980795
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £500,000 / Highest offer: £870,000 taken into consideration
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.3) Additional information
The Ministry of Defence (MOD) intends to enter into a services contract with C Data Services Ltd for the maintenance and support of a portfolio of bespoke business system management software applications in support of the Royal Fleet Auxiliary (RFA), such contract to commence on 1st December 2024 for a duration of 2 years with an option to extend the contract for 1 additional year. The approximate value of the contract will be £860k including the option year, excluding Value Added Tax.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 (DSPCR) as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of this contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 16(1)(a)(ii) of the DSPCR for technical reasons. This is because the business system management software applications were developed for the MOD as bespoke applications by C Data Services Limited, which is the only supplier with access to the necessary software code and other technical data relating to the software applications and having the specialist know-how necessary to perform the services, which are required to enable the continuing operation of the business systems using these software applications.
six.4) Procedures for review
six.4.1) Review body
DE&S
Bristol
Country
United Kingdom