Section one: Contracting authority
one.1) Name and addresses
159-SNBD-23 South Norfolk District Council and Broadland District Council Hybrid Mail Tender
Horizon Business Centre, Peachman Way, Norwich, NR7 0WF
Norwich
NR7 0WF
Contact
Allision Parkinson-White
Allison.Parkinson-White@breckland.gov.uk
Country
United Kingdom
NUTS code
UKH17 - Breckland and South Norfolk
Internet address(es)
Main address
https://www.southnorfolkandbroadland.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/brecklandcouncil/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/brecklandcouncil/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
159-SNBD-23 South Norfolk District Council and Broadland District Council's Hybrid Mail Tender
Reference number
159-SNBD-23
two.1.2) Main CPV code
- 48223000 - Electronic mail software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
You are invited to tender for the provision of Hybrid Mail for Broadland District Council and South Norfolk District Council. This procurement is for our hybrid mail provision only. We are not seeking bids for our traditional mail in this tender. At present, The Councils use two different hybrid mail systems. The opportunity to align these systems into a single solution along with single processes would yield both financial benefits and operational efficiencies. This is a joint procurement where South Norfolk District Council will be the lead Council with Broadland District Council being added as a joint equal partner.
two.1.5) Estimated total value
Value excluding VAT: £1,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH17 - Breckland and South Norfolk
two.2.4) Description of the procurement
You are invited to tender for the provision of Hybrid Mail for Broadland District Council and South Norfolk District Council. This procurement is for our hybrid mail provision only. We are not seeking bids for our traditional mail in this tender. At present, The Councils use two different hybrid mail systems. The opportunity to align these systems into a single solution along with single processes would yield both financial benefits and operational efficiencies. This is a joint procurement where South Norfolk District Council will be the lead Council with Broadland District Council being added as a joint equal partner.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend by a further 2 years on a + 1 year + 1 year basis
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 April 2024
four.2.7) Conditions for opening of tenders
Date
2 October 2023
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
159-SNBD-23 South Norfolk District Council and Broadland District Council Hybrid Mail Tender
Norwich
Country
United Kingdom