Section one: Contracting authority
one.1) Name and addresses
University of Exeter
Northcote House
Exeter
EX4 4QH
Contact
Jodie Underhay
Country
United Kingdom
Region code
UKK4 - Devon
National registration number
RC000653
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for Agency Cleaning Services
Reference number
UOE/2023/035/JU
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
2.11 The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £450,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90911100 - Accommodation cleaning services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
The University of Exeter require additional resource to support our large in-house cleaning teams for specific high-volume occasions during the year; Easter and summer conference and B&B accommodation cleaning, evening and weekend event support when needed, support for Graduation and Open Days and some support for on-going staff vacancy cover.
There will be significant peaks and troughs in demand for additional support throughout the year, the demand will not be constant but the requirement is successful companies through this process will be aware of these and plan staffing requirements accordingly, through good and early communication with the FM team to ensure our demands can be met whatever the time of year.
Peak demand will be Easter vacation, all of April, summer vacation, mid-June to mid-September, Graduation in July.
Given the size, scope and high-demand of cleaning within student accommodation within Easter and the summer vacation periods, multiple agencies will be required to fill demand at certain times based on high occupancy, working alongside each other and our in house staff.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-020018
Section five. Award of contract
Contract No
1
Title
Framework for Agency Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 August 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Acorn Recruitment Ltd
Somerton House, Hazell Drive.
Newport
NP10 8FY
stephen.newman@acornpeople.com
Telephone
+44 1633760109
Fax
+44 1633760311
Country
United Kingdom
NUTS code
- UKK4 - Devon
National registration number
3358533
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £450,000
Section five. Award of contract
Contract No
2
Title
Framework for Agency Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 August 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Archway Facilities
1 Pinhoe Road
Exeter
EX4 7HP
Country
United Kingdom
NUTS code
- UKK4 - Devon
National registration number
169 989 812
Internet address
http://www.archwayfacilities.co.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £450,000
Section five. Award of contract
Contract No
3
Title
Framework for Agency Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 August 2024
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Community Resourcing Limited
5th Floor, 4 Coleman Street
London
EC2R 5AR
sean.mcvittie@resourcinggroup.co.uk
Telephone
+44 2072640707
Country
United Kingdom
NUTS code
- UKK4 - Devon
National registration number
04123649
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £450,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom