Section one: Contracting authority
one.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
Contact
Steve Gee
Steve.Gee@newcastle-staffs.gov.uk
Telephone
+44 1782717717
Fax
+44 1782711032
Country
United Kingdom
NUTS code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
http://www.newcastle-staffs.gov.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CALL OFF FOR VEHICLE PURCHASE
two.1.2) Main CPV code
- 34114000 - Specialist vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £215,247 / Highest offer: £350,406 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 34114000 - Specialist vehicles
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
Main site or place of performance
The Borough of Newcastle-under-Lyme, Staffordshire
two.2.4) Description of the procurement
The supply and maintenance of a range of specialist vehicles as follows:
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
two.2.5) Award criteria
Quality criterion - Name: Delivery / Weighting: 7
Quality criterion - Name: Servicing and Repair / Weighting: 10
Quality criterion - Name: Training / Weighting: 5
Quality criterion - Name: Warranty / Weighting: 8
Quality criterion - Name: Meeting Specification / Weighting: 15
Cost criterion - Name: Acquisition Cost / Weighting: 40
Cost criterion - Name: Cost of Servicing & Maintenance / Weighting: 10
Cost criterion - Name: Residual Value / Weighting: 5
two.2.11) Information about options
Options: Yes
Description of options
As described in the specification of vehicle requirements where applicable.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-026691
Section five. Award of contract
Contract No
26691-2021 (2021/S 000-026691)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 April 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RVW PUGH LTD
Oakwood Park, London Road
Holmes Chapel
CW48AX
Telephone
+44 07377722892
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £215,247 / Highest offer: £350,406 taken into consideration
Section six. Complementary information
six.3) Additional information
Commodity Background
Newcastle-Under-Lyme Borough Council operates its Ground Maintenance contracts in-house and is looking to re-new its tractor fleet. The vehicles will be used for a number of activities including, but not limited to, trail mowing, hedge cutting using various size flails, general towing duties, general loading duties, clearing of fly tipping, bowling green maintenance.
The requirement for the following vehicles is to bring that operation back into the Council’s control the procurement requirement for the following vehicles will be undertaken utilising an open tender process.
Up to 1 x Large Tractor
Up to 3 x Medium Tractors
Up to 2 x Compact Tractors
Up to 1 x Front End Loader
Each of the above vehicles must be fit for the purpose intended and comply with Newcastle-Under-Lyme Borough Council specifications. In all cases, full technical specifications of the vehicle must be supplied, to supplement the specification information required in the attached excel spreadsheet. Any reference in the Specification, directly or indirectly, to proprietary equipment is indicative only of the Council’s requirements, and is not intended to exclude consideration of any alternative offering equivalent performance, functionality and quality. Where there are named systems or components, similar alternatives of the same or better quality will be considered; it is incumbent on the Tenderer to provide evidence of such equivalence.
The vehicle and body must be so designed and manufactured so as to conform to current Road Traffic Acts, Construction and Use Regulations, the Road Vehicles Lighting Regulations and subsequent amending regulations, current and proposed Health and Safety Regulations, EC machinery directives and CE regulations and any other applicable legislation, and be type approved.
The successful contractor shall be responsible for ensuring that the complete vehicle (and all equipment) meets all relevant UK and EU regulations at the time of delivery, including Whole Vehicle Type Approval and high conspicuous markings, and is fit for use on delivery in accordance with the specification.
The successful supplier must be able to evidence a proven track record of supplying a vehicle to the specification below in a current working environment.
The tenderer must provide firm delivery dates with the submission and shall be responsible for 1st registration and 12 months road fund license and should include the cost of these within the tendered price.
(MT Ref:226855)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit