Section one: Contracting authority
one.1) Name and addresses
Edinburgh Leisure
Craiglockhart Leisure & Tennis Centre, 177 Colinton Road,
Edinburgh
EH14 1BZ
marktunnicliff@edinburghleisure.co.uk
Telephone
+44 1314430101
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.edinburghleisure.co.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16125
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
procurement.delivery@edinburgh.gov.uk
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Golf Course grass cutting Framework
Reference number
EL-21-016-OP
two.1.2) Main CPV code
- 16000000 - Agricultural machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
We are looking for you to develop and put forward a way of getting all of these grass cutting and item moving jobs done at all of the locations as stated. Utilising or replacing the current equipment we have as detailed.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,500,000
two.2) Description
two.2.1) Title
Supply of the vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 16000000 - Agricultural machinery
- 16700000 - Tractors
- 16311100 - Lawn, park or sports-ground mowers
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
We believe we may require the following mowers at the moment: Greens Mower x4, Fairway mower x4, Tees mower x1, Rough Mower x2, Heavy Rough Mower x1, Midi Tractor x2.
However, this framework will support our requirements for at least 4 years and may involve specific contracts lasting 3 years towards the end of the Framework.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Additional items include training on the kit supplied and hand held kit when required if it provides value for money.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Supply of spare parts
Lot No
2
two.2.2) Additional CPV code(s)
- 16800000 - Parts of agricultural and forestry machinery
- 16810000 - Parts of agricultural machinery
- 34224200 - Parts of other vehicles
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
We are looking for the best supplier of parts in terms of price, availability and turnaround.
Key areas include OEM or none-original parts with a commitment on leadtimes as a KPI.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Training and parts for hand help tools if required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Servicing, maintenance and repair
Lot No
3
two.2.2) Additional CPV code(s)
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Servicing is required for our fleet or any additional machinery as required.
A list of our current grass cutting fleet can be found in the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Training and servicing of smaller grass cutting/maintenance tooling as required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
two.2) Description
two.2.1) Title
Alternative solutions
Lot No
4
two.2.2) Additional CPV code(s)
- 77310000 - Planting and maintenance services of green areas
- 77320000 - Sports fields maintenance services
- 77314000 - Grounds maintenance services
- 45112721 - Landscaping work for golf courses
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This is anything else that might be suggested to meet the requirements set out in Section 2, Part 3 Description in the ITT
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Training and anything directly related as the alternate option.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-190832
Section five. Award of contract
Lot No
1
Title
Supply of the vehicles
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2022
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Thomas Sherriff & Co. Ltd
Backburn, Letham Road
Haddington
EH41 4NN
Telephone
+44 1620826614
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Henderson Grass Machinery Ltd
By-pass Road
Haddington
EH41 3PQ
Telephone
+44 1620823171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Fairways GM
Bridgend Industrial Estate, Clashburn Close
Kinross
KY138GF
Telephone
+44 1577865586
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Reesink Turfcare UK Ltd
20 Caputhall Road
Livingston
EH54 8AS
Telephone
+44 1506457530
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £466,488 / Highest offer: £626,811 taken into consideration
Section five. Award of contract
Lot No
2
Title
Supply of spare parts
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2022
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Fairways GM
Bridgend Industrial Estate, Clashburn Close
Kinross
KY138GF
Telephone
+44 1577865586
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Reesink Turfcare UK Ltd
20 Caputhall Road
Livingston
EH54 8AS
Telephone
+44 1506457530
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Henderson Grass Machinery Ltd
By-pass Road
Haddington
EH41 3PQ
Telephone
+44 1620823171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Thomas Sherriff & Co. Ltd
Backburn, Letham Road
Haddington
EH41 4NN
Telephone
+44 1620826614
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £466,488 / Highest offer: £626,811 taken into consideration
Section five. Award of contract
Lot No
3
Title
Servicing, maintenance and repair
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2022
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Fairways GM
Bridgend Industrial Estate, Clashburn Close
Kinross
KY138GF
Telephone
+44 1577865586
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Reesink Turfcare UK Ltd
20 Caputhall Road
Livingston
EH54 8AS
Telephone
+44 1506457530
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Henderson Grass Machinery Ltd
By-pass Road
Haddington
EH41 3PQ
Telephone
+44 1620823171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Thomas Sherriff & Co. Ltd
Backburn, Letham Road
Haddington
EH41 4NN
Telephone
+44 1620826614
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £466,488 / Highest offer: £626,811 taken into consideration
Section five. Award of contract
Lot No
4
Title
Alternative solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 September 2022
five.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 16
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 16
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Fairways GM
Bridgend Industrial Estate, Clashburn Close
Kinross
KY138GF
Telephone
+44 1577865586
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Reesink Turfcare UK Ltd
20 Caputhall Road
Livingston
EH54 8AS
Telephone
+44 1506457530
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Henderson Grass Machinery Ltd
By-pass Road
Haddington
EH41 3PQ
Telephone
+44 1620823171
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Thomas Sherriff & Co. Ltd
Backburn, Letham Road
Haddington
EH41 4NN
Telephone
+44 1620826614
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £466,488 / Highest offer: £626,811 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:706569)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chamber Street
Edinburgh
EH1 1LB
Country
United Kingdom