Section one: Contracting authority
one.1) Name and addresses
Kensington Aldridge Academy
1 Silchester Road
London
W10 6EX
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Kensington Aldridge Academy ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for Kensington Aldridge Academy.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,156,963.66
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Kensington Aldridge Academy. 1 Silchester Road London W10 6EX https://kaa.org.uk/ Cleaning Contract Scope of opportunity statement Kensington Aldridge Academy (KAA) is a large secondary school in north Kensington, London W10. The school was built in 2014 and now has 1,250 students aged 11-18. It is a single academy trust but with close relations with the Aldridge Education MAT which is our co-sponsor, together with the local authority, the Royal Borough of Kensington ad Chelsea. KAA is located directly next to Grenfell Tower and five of its students tragically died in the fire, with many other students and staff being directly affected. Following the fire, the school re-located for a year to a temporary site close by. The school has a large sports hall, a 250 seat theatre and specialist dance and drama areas. There are around 170 staff made up of 100 teachers and 70 support staff. KAA was judged outstanding in all areas at its last OFSTED inspection. The school was built to a high specification and continues to be maintained to a very high standard. Good quality and cost effective cleaning is an important part of the school’s operations. The contract being tendered is for three years in duration from September 2023 to August 2026 with an option for a further two years to September 2028. The contract will operate as a Guaranteed Performance Contract, with the successful contractor offering the School a fixed cost per annum for the provision of cleaning services. The school year is based on a calendar of 180 teaching days with an additional 15 days when only staff are in school for planning, preparation and training. The teaching day finishes at 4-00pm. There is a two week half term in the autumn. The building is open throughout the year except for public holidays so staff can work in school holidays, and we need day janitor provision for all weekdays. KAA is used for outside lettings in the evenings and at weekends. Lettings are managed by an outsourced company and they undertake their own cleaning. The proposed contract covers the provision of all cleaning services within the School, which currently also includes window cleaning, consumables and periodic cleaning. The current total square meterage of the building is 11,500 m2 spread over five floors. During 2023 an extension of 8 classrooms will be built on the third floor terrace area facing Silchester Road. This will add approx. 500 m2 to the site. The extension has a planned start on site of June 2023 with a completion date scheduled for December 2023. A full site plan is available. Whilst KAA prioritises value for money as a key objective of the competitive tender process, the Governing Body is not obliged to accept the lowest price. The value of the current contract for 2022-23 is £214,404 for the core cleaning operations. KAA expects the successful contractor to continue to develop its cleaning services. We expect the successful tenderer to evidence, through their bid, how they shall support and complement our values and support the school to give students the best possible environment for their studies. We expect the successful contractor to be a good employer in every sense with a commitment to staff development and to retaining staff over a long period so there is consistency in the team. The successful contractor is likely to be a London Living Wage employer and to be committed to high standards of environmental and health and safety practice. See SQ document for further details.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-005158
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 July 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Coalo Ltd
Ashmead Road
Feltham
TW14 9NN
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
National registration number
10432434
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,072,020
Total value of the contract/lot: £1,156,963.66
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=805789863" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=805789863
GO Reference: GO-2023830-PRO-23760406
six.4) Procedures for review
six.4.1) Review body
Kensington Aldridge Academy
London
Country
United Kingdom