- Scope of the procurement
- Lot 1.1. Cleaning Services - Clinical Healthcare Environment
- Lot 1.2. Cleaning Services - Non-Clinical Healthcare Environment
- Lot 1.3. Cleaning Services - Public Sector Corporate Environment
- Lot 1.4. Cleaning Services - Educational Environment
- Lot 2. Window Cleaning
- Lot 3.1. Cleaning Products - Consumables
- Lot 3.2. Cleaning Products - Chemicals
- Lot 4.1. Cleaning Equipment - Equipment
- Lot 4.2. Cleaning Equipment - Service and Maintenance
- Lot 5. Specialist Cleaning
- Lot 6. Ambulance / Vehicle Deep Cleaning
Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Trees Lane Hemel Hempstead
Hertfordshire
HP2 7AH
Contact
Brendan Griffin-Ryan
nsbs.estatesfacilities@nhs.net
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
https://www.sbs.nhs.uk/proc-construction-estates-frameworks
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.surveymonkey.co.uk/r/WCZNG5R
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS SBS CLEANING FRAMEWORK (SBS10508)
Reference number
SBS10508
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement.
NHS Shared Business Services intends to put in place a Framework Agreement for the provision of Cleaning and Associated Products and Services to be used by NHS SBS Approved Organisations, for the following Lots:
Lot 1 - Cleaning Services:
Lot 1.1 - Clinical Healthcare Environment
Lot 1.2 - Non-Clinical Healthcare Environment
Lot 1.3 - Public Sector Corporate Environment
Lot 1.4 Educational Environment
Lot 2 - Window Cleaning
Lot 3 - Cleaning Products:
Lot 3.1 - Consumables
Lot 3.2 - Chemicals
Lot 4 - Cleaning Equipment:
Lot 4.1 - Equipment
Lot 4.2 - Service and Maintenance
Lot 5 - Specialist Cleaning
Lot 6 - Ambulance / Vehicle Deep Cleaning
Our Approved Organisation list can be found on:
https://www.sbs.nhs.uk/proc-framework-agreements-support
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework Agreement and ensure it is reflective of the best practices that exist across the supply market.
two.1.5) Estimated total value
Value excluding VAT: £300,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice.
Tenders may be submitted for all lots.
two.2) Description
two.2.1) Title
Cleaning Services - Clinical Healthcare Environment
Lot No
1.1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of cleaning services within a clinical healthcare environment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Services - Non-Clinical Healthcare Environment
Lot No
1.2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of cleaning services within a non-clinical healthcare environment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Services - Public Sector Corporate Environment
Lot No
1.3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of cleaning services within a public sector corporate environment including offices, depots, libraries, children's centres, and adult social care day centres.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Services - Educational Environment
Lot No
1.4
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of cleaning services within an educational environment including nurseries, schools, academies, and higher education establishments.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Window Cleaning
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of window cleaning services to include internal and external.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Products - Consumables
Lot No
3.1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of consumables for use when cleaning.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Products - Chemicals
Lot No
3.2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of chemicals for use when cleaning.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Equipment - Equipment
Lot No
4.1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of equipment for use when cleaning including vacuum cleaners, carpet cleaners, scrubber dryers and buffers, etc.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Cleaning Equipment - Service and Maintenance
Lot No
4.2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Servicing and maintenance of cleaning equipment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Specialist Cleaning
Lot No
5
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of specialist cleaning services to include graffiti removal, gum removal, deep cleaning, specialist kitchen cleaning, and disaster recovery cleaning.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Ambulance / Vehicle Deep Cleaning
Lot No
6
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of deep cleaning services and make ready services for ambulances and vehicles.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.3) Estimated date of publication of contract notice
21 February 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the Cleaning market.
Please complete the RFI (Request for Information) by following the Survey Monkey link provided within section I.3, by Friday 13th of October 2023, 17:00pm. This link will enable you to complete an electronic version of the Request for Information (RFI). If you have any difficulty completing the RFI and would like to receive it in an alternative format, please email nsbs.estatesfacilities@nhs.net with 'RFI Request - Cleaning' in the subject line.
NHS Shared Business Services Limited (NHS SBS) reserves the right to withdraw this notice at any time. NHS SBS is not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS reserves the right to defer from any Procurement entirely.
NHS SBS intends to hold market engagement sessions during October 2023 and November 2023 with industry experts and suppliers interested in potentially bidding for the resulting Framework Agreement.
NHS SBS will use an eSourcing system for any procurement activity taken subsequent to this PIN.
The date in II.3) is the estimated date of publication, please monitor Find a Tender Service https://www.find-tender.service.gov.uk/Search for the publication of the relevant high value contract notice.