Section one: Contracting authority
one.1) Name and addresses
EAST SUFFOLK SERVICES LIMITED
Station Road, Melton
WOODBRIDGE
IP121RT
Contact
Lynsey Hall
lynsey.hall@eastsuffolk.gov.uk
Telephone
+44 1502523669
Country
United Kingdom
Region code
UKH14 - Suffolk
Companies House
14001825
Internet address(es)
Main address
https://www.eastsuffolkservices.co.uk/
one.4) Type of the contracting authority
Other type
Local Authority Trading Company (LATCO)
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lease of vehicles for East Suffolk Services Limited
Reference number
2318-PPT-DA
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a contract award notice only.
Lease of vehicles for use by East Suffolk Services Limited.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £254,210.94
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH1 - East Anglia
two.2.4) Description of the procurement
This is a contract award notice only.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
East Suffolk Services Limited (ESSL) considers the award of the Contract without prior publication of a contract notice is permitted by Regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 (PCR) on the basis that due to the bespoke nature of vehicles within the fleet to be procured that due to technical reasons, there was no reasonable alternative supplier who could provide the vehicles within the timescales for the provision of vital services to the residents and businesses of East Suffolk.
Further, the Authority relies on Regulation 32(2)(c) in that it was not foreseen that ESSL would be required to enter into lease arrangements to ensure the continuity of delivery of the public services. Exit from the Lease Agreements has brought about conditions of extreme urgency as there was insufficient time to comply with the relevant time limits to carry out a procurement exercise, taking into account vehicle acquisition lead-in times and to enable successful tenderers to mobilise in time for service commencement on 1 July 2023. Therefore, the direct award was necessary to allow for the essential services to be provided by ESSL to the residents and businesses of East Suffolk from 1 July 2023.
ESSL also relies upon Regulation 32(5)(d) in that the supplier is winding up its business activities, the Lease Agreement that has been entered into between the supplier and ESSL has been negotiated on particularly advantageous terms than those now available on the open market and therefore, the negotiated procedure without prior publication has been used in this situation.
ESSL has already commenced the procurement exercise for the new vehicles using an approved framework and to replace the vehicles on an operating lease first. The six - month term of the lease Agreement has been agreed on the basis that the new vehicles can be in place as soon as possible to ensure compliance with the PCR 2015.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 June 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Norse Commercial Services Limited
Norwich
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
02888808
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £254,210.94
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
East Suffolk Council
Woodbridge
Country
United Kingdom