Section one: Contracting authority
one.1) Name and addresses
Croydon Primary Cluster
Downsview Primary School Biggin Way
Upper Norwood
RG8 0JJ
Contact
Carol Christodoulou
carol.christodoulou@downsview.croydon.sch.uk
Telephone
+44 20876446111
Country
United Kingdom
NUTS code
UKI62 - Croydon
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from another address:
RM&C Consultants Limited
Suthernwood View
South Stoke
RG8 0JJ
Contact
David Allen
david.allen@rmandcconsultants.co.uk
Telephone
+44 7786312805
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Croydon Primary Cluster Catering
Reference number
RM&C/2021/CC/338
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
You will be bidding for each school individually and the Schools will be able to select their preferred company from the companies shortlisted to make presentations.
There is no requirement for the Schools to choose the same provider, although a discounted price for multiple schools will be considered.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
All Saints C of E Primary School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI62 - Croydon
two.2.4) Description of the procurement
Pupils Number
Pupil Numbers: - by year group 225
Nursery 22
KS1 105
KS2 144
Pricings/Sales Price
UIFSM Entitled: 44
Uptake: 105
Value: 2.35 GBP
FSM Entitled: 88 including Nursery
Uptake: 132
Value: 2.35 GBP
Pupil Paid Meal Uptake: 35
Value: 2.35 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 31
Uptake: 4-5 daily
Value: 2.50 GBP
Sales over 12 months
UIFSM Sales 19,228 GBP
FSM Sales 38,456 GBP
Staff Duty Meal Sales 0
Staff Cash Sales 19,250 GBP
Hospitality Sales NA
Lunch Service Times
11:30 – 13:35
Current Contractor
Olive Dining
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years plus optional one or two year extention
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Downsview Primary School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI62 - Croydon
two.2.4) Description of the procurement
Pupils Number
Pupil Numbers: - by year group 612
Nursery 25 morning session
24 afternoon session
14 stay all day
Currently no Nursery children stay for lunch
KS1 239 (total possible 270)
KS2 324 (total possible 324
Pricings/Sales Price
UIFSM Entitled: 239
Uptake: 167 (on 27.9.21)
Value: 2.35 GBP
FSM Entitled: 113
Uptake: 86 (on 27.9.21)
Value: 2.35 GBP
Pupil Paid Meal Uptake: 124 (on 27.9.21)
Value: 2.35 GBP
Staff Duty Meal Entitled: 69
Uptake: 16 (on 27.9.21)
Value: 2.40 GBP
Staff Cash Meals No of Staff: 76
Uptake: 3 (on 27.9.21)
Value: 2.40 GBP + VAT
After School Club 2.10 GBP per pupil meal from September 2021.
Projected sales for 12 month period April 2021 – March 2022
UIFSM Sales 125,472 GBP
FSM Sales
Pupil Paid Meals 64,266 GBP
Staff Duty Meal Sales 1,045 GBP
Staff Cash Sales 3,570 GBP
After School Club 27,031 GBP
Hospitality Sales 0
Lunch Service Times
11:45 – 13:00 (approx.)
Current Contractor
Pabulum
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
three years with option for one or two year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Priory School
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI62 - Croydon
two.2.4) Description of the procurement
Pupils Number
Pupil Numbers: - 136
Pricings/Sales Price
FSM Entitled: 75
Uptake: 48
Value: 2.36 GBP
Pupil Paid Meal Uptake: 42
Value: 2.36 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 124
Uptake: 5
Value: 2.36 GBP + VAT
Sales over 12 months – Apr 2019 to Mar 2020
FSM Sales 21,639 GBP
Pupil Paid Meal Sales 18,804 GBP
Staff Duty Meal Sales 0
Staff Cash Sales 2,232 GBP
Hospitality Sales 0
Lunch Service Times
11:45 – 12:30
Current Contractor
Edwards & Ward
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
three years plus option for one or two year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Rockmount Primary School
Lot No
5
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI62 - Croydon
two.2.4) Description of the procurement
Pupils Number
Pupil Numbers: - by year group 452
Nursery 41
KS1 176
KS2 235
Pricings/Sales Price
UIFSM Entitled: 176
Uptake: 100 per day approximately
Value: 2.35 GBP
FSM Entitled: 100
Uptake: 55 per day approximately
Value: 2.35 GBP
Pupil Paid Meal Uptake: 110
Value: 2.35 GBP
Staff Duty Meal Entitled: 5
Uptake: 2
Value: 2.85 GBP
Staff Cash Meals No of Staff: 65
Uptake: 4 per day
Value: 2.85 GBP
Sales over 12 months
UIFSM Sales 62,000 GBP
FSM Sales 15,475 GBP
Pupil Paid Meal Sales 44,748 GBP
Staff Duty Meal Sales 738 GBP
Staff Cash Sales 1,245 GBP
After School Club Sales 20,000 GBP
Hospitality Sales 780 GBP
Service Times
Nursery: 11:00 – 12:00
Reception/KS1: 11: 25 – 12:25
KS2: 12:30 – 13:30
Current Contractor
Pabulum
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years plus option for one or two year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Elmwood Infant School and Nursery
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI62 - Croydon
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Nursery 44 part time and do not stay for lunch
KS1 344
KS2 0
Pricings/Sales Price
UIFSM Entitled: 226
Uptake: 183
Value: 2.34 GBP
FSM Entitled: 121
Uptake: 107
Value: 2.34 GBP
Pupil Paid Meal N/A
Staff Duty Meal Entitled: 3 daily
Uptake: 7 average a month
Value: 2.35 GBP
Staff Cash Meals No of Staff: 63
Uptake: 55 average a month
Value: 2.50 GBP including VAT
Sales over 12 months - Sept 20 to Aug 21
UIFSM Sales 82,841 GBP
FSM Sales
Staff Duty Meal Sales 33 GBP
Staff Cash Sales 798 GBP
Hospitality Sales 0
Lunch Service Times
11:30 – 13:30
Current Contractor
Olive Dining
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 November 2021
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 December 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224116.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224116)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit