Scope
Reference
DN771954
Description
The Council would like to enter into a partnering arrangement via a concession contract with a supplier who could provide a service to those businesses within the Cumberland Council footprint that require separate food waste collections. The businesses that will be able to use this service will be those with more that 10 full time equivalent employees as per the Governments new simpler recycling legislation.
Total value (estimated)
- £4,166,666 excluding VAT
- £5,000,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 July 2028
- Possible extension to 31 July 2030
- 5 years
Description of possible extension:
There is the potential for contract extensions of up to 2 x 12 months. The uptake of these are at the sole discretion of the Council. Circumstances with which they could be used include the following:
depending on the success in achieving the required outcomes
availability of further funding.
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKD1 - Cumbria
Participation
Conditions of participation
Contractors submitting a tender response must have the appropriate environmental permits that allows them to collect, store and where applicable process food waste.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 June 2025, 12:00pm
Tender submission deadline
23 June 2025, 12:00pm
Submission address and any special instructions
The documents are available via The Chest - https://www.the-chest.org.uk/
For support using the chest please contact Proactis, using the supplier support area.
For clarifications, please ensure all correspondence is via The Chest using the message area.
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN771954) in the box labelled 'contains' then click search.
Click on the Blue link for the contract title to view the opportunity.
To express an interest you will need to login. If you are not already
registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumberland Council is fully supportive of all aspects of diversity including ethnicity,race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector.
Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in this notice is only an estimate.
The initial contract term is for 3 years, with 2 optional extensions of up to 12 months each.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price - 70% |
Price | 70% |
| Social Value | Social Value - 20% |
Quality | 20% |
| Quality | Quality - 10% |
Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Contact name: Nicola Bell
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government