Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
London Road
Kilmarnock
KA3 7BU
Contact
Lisa Sneddon
Lisa.sneddon@east-ayrshire.gov.uk
Telephone
+44 1563554619
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PS/21/63 Winter Maintenance Assistance Framework (2022-2026)
Reference number
PS/21/63
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council require establish a Winter Maintenance Assistance Framework Agreement for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 3 Lots:
-Lot 1 for Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways;
-Lot 2 for the Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways; and
-Lot 3 for On Call Winter Service Treatment on Priority Carriageway Routes.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Gritting and Snow Clearing Operations on East and South Ayrshire Roads & Footways
Lot No
1
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 43313100 - Snowploughs
- 44113910 - Winter-maintenance materials
- 37411000 - Winter equipments
- 34143000 - Winter-maintenance vehicles
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire and South Ayrshire
two.2.4) Description of the procurement
Lot 1 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant and equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations on Public Roads and other Council locations on an as required basis. It is envisaged there will be around 10 contractors appointed to this lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework duration is one year with the option to extend annually for a further 3 years at the discretion of Ayrshire Roads Alliance (EAC)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional purchases may include any related winter maintenance products or services.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one or more lots.
two.2) Description
two.2.1) Title
Supply of Winter Treatment Services on Kilmarnock Town Centre Priority Footways
Lot No
2
two.2.2) Additional CPV code(s)
- 14410000 - Rock salt
- 34144420 - Salt spreaders
- 34927100 - Road salt
- 90620000 - Snow-clearing services
- 14450000 - Salt in brine
- 34143000 - Winter-maintenance vehicles
- 37411000 - Winter equipments
- 44113910 - Winter-maintenance materials
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Kilmarnock, East Ayrshire
two.2.4) Description of the procurement
Lot 2 will consist of a single Contractor, who shall provide a winter footway treatment service using liquid de-icer products on designated priority footways located within the Kilmarnock Town Centre. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The term of the Framework will initially be for one year with three annual one year extension option, at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any additional items or services related to Winter Maintenance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one or more lots.
two.2) Description
two.2.1) Title
On Call Winter Service Treatment on Priority Carriageway Routes.
Lot No
3
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 43313100 - Snowploughs
- 34144440 - Gritter vehicles
- 34143000 - Winter-maintenance vehicles
- 37411000 - Winter equipments
- 44113910 - Winter-maintenance materials
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire and South Ayrshire
two.2.4) Description of the procurement
Lot 3 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on call for allocated specific routes with 24/7 availability over a 26 week period. It is envisaged there will be around 6 contractors appointed to this lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all.
two.2.5) Award criteria
Quality criterion - Name: Lone Working / Weighting: 5
Price - Weighting: 95
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The term of the Framework will initially be for one year with three annual one year extension option, at the sole discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Any product / service relating to Winter Maintenance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one or more lots.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to provide their “general” yearly turnover for the last THREE years.
In addition, East Ayrshire Council reserve the right to review the bidders financial information including information from a credit reference agency (Credit Safe) at tender stage and for the duration of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may be excluded from the tender process. It is the Tenderers responsibility to ensure that all information held by Credit Safe is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Credit Safe scores are accurate by the due submission date. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading and further information may be requested.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10million GBP
http://www.hse.gov.uk/pubns/hse40.pdf
Minimum level(s) of standards possibly required
Public / Products Liability Insurance = 5million GBP
Motor Vehicle Insurance
Bidders are required to successfully complete the Insurance Questionnaire
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See Appendix 7 KPIs
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 October 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
Please contact Lisa Sneddon (Procurement Officer - Ayrshire Roads Alliance) by email Lisa.Sneddon@east-ayrshire.gov.uk if you require assistance.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22309. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits are contractual for every 100,000GBP of work. Please note there is no guarantee of level of spend via the Framework.
(SC Ref:706426)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom