Section one: Contracting authority
one.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
Telephone
+44 1978292789
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Repair and Maintenance of Public Rights of Way
Reference number
Proc 21-34
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Wrexham County Borough Council (WCBC) is looking to establish a framework agreement to carry out maintenance work on Public Rights of Way.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44221300 - Gates
- 44212383 - Lock gates
- 44221310 - Access gates
- 45421148 - Installation of gates
- 34928472 - Sign posts
- 34928210 - Wooden posts
- 34928410 - Marker posts
- 77314100 - Grassing services
- 34928200 - Fences
- 77313000 - Parks maintenance services
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Primarily rural locations within Wrexham County Borough.
two.2.4) Description of the procurement
There are approximately 1,500 public rights of way within the Wrexham County Borough which amounts to 850km. The Public Rights of Way section annually installs approximately 150 galvanised pedestrian gates, 100 stiles and 150 signposts. In addition to this ditch crossings / small footbridges are installed together with the installation of handrails and steps.
In addition to the general maintenance work, 126,000 metres of strimming is carried out in May, July and late August averaging approximately 42,000 metres of strimming per month.
In November of each year approximately 25 paths will also need to be cleared of leaf litter.
The work can be varied and occasionally requires contractors to install an item of path furniture or undertake clearance work at short notice.
Full details of the work required can be found within the tender documents available at https://etenderwales.bravosolution.co.uk.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Authority shall have the right to extend any individual contracts for the services specified for two (2) further twelve (12) month periods.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed within the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 November 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
29 November 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Minimum of 6 months before contract end.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
1. Register your company on the eTenderwales portal (this is only required once).
Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk
Click the “Click here to register” link.
Accept the terms and conditions and click “continue”.
Enter your correct business and user details.
Note the username you chose and click “Save” when complete.
You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
Login to the portal with the username/password.
Click the “Open Access PQQs/ITTs” link (These are Invitations to Tender open to any registered supplier).
Click on the relevant ITT to access the content.
Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
This will move the PQQ/ITT into your “My PQQ/ITTs” page. (This is a secure area reserved for your projects only).
Click on the PQQ/ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
You can now choose to “Reply” or “Reject” (please give a reason if rejecting);
You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
Note the deadline for completion, then follow the onscreen instructions to complete the ITT;
There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8:00 – 18:00) on:
email: E-mail: help@bravosolution.co.uk
phone: +44 8003684850 / Fax: +44 2070800480
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=114395
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Further information will be provided during the Invitation to Tender stage.
(WA Ref:114395)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom