Section one: Contracting authority
one.1) Name and addresses
Horsham District Council
Parkside, Chart Way
Horsham
RH12 1RL
Contact
Procurement Team
Country
United Kingdom
NUTS code
UKJ28 - West Sussex (North East)
Internet address(es)
Main address
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Horsham District Council - Residential Management
Reference number
HMDC - 035145
two.1.2) Main CPV code
- 70331000 - Residential property services
two.1.3) Type of contract
Services
two.1.4) Short description
Horsham District Council is seeking tenders for the residential block management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The Council holds a freehold interest in both properties. There is a total of 150 flats consisting of 1, 2 and 3 bedrooms with an ownership mixture of leaseholder occupied and rented, along with a bulk letting to a social housing provider. A local management presence is desirable. Managers should be hands on and communicate regularly with leaseholders, in person, at least once a month. 1.0.2. The Commencement Date for the delivery of the services is scheduled to be on 1st January 2023 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st December 2027 with an option to extend for a further 2 year period until 31st December 2029 subject to performance and the absolute discretion of the Council.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 70330000 - Property management services of real estate on a fee or contract basis
- 70300000 - Real estate agency services on a fee or contract basis
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement
Residential Management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex.The proposed contract will cover a general residential property management service including:• Inspections regime;• Tenant liaison;• Organisation of service contracts and response maintenance;• Service Charge management;• Coordination of a long-term maintenance plan and reserve fund;• Legal knowledge to process sales and assignments;• Technical knowledge for building reviews; • Good financial and arrears management;• Current knowledge of legislative compliance requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2023
End date
31 December 2027
This contract is subject to renewal
Yes
Description of renewals
One option to extend for 24 months up to 31/12/2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 January 2023
four.2.7) Conditions for opening of tenders
Date
18 October 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
Country
United Kingdom