Section one: Contracting authority
one.1) Name and addresses
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam
Sutton
SM3 8AB
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
http://www.nonsuchschool.org/321/welcome-from-the-ceo
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Girls' Learning Trust ~ Managed Lettings Services Tender
two.1.2) Main CPV code
- 70220000 - Non-residential property renting or leasing services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide managed lettings services for The Girls’ Learning Trust.
two.1.5) Estimated total value
Value excluding VAT: £1,250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
Main site or place of performance
Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The Girls Learning Trust, a multi-academy trust in the London Borough of Sutton, is now seeking to appoint a Lettings Management Provider for our three schools, Carshalton High School for Girls, Nonsuch High School for Girls and Wallington High schools for Girls.
More details about our three schools can be found here:
http://www.nonsuchschool.org/321/welcome-from-the-ceo
Background
Lettings at our three schools are currently separately managed, to alleviate the administrative burden on our office based and premises teams we would like to amalgamate all of these systems and have all three schools fully managed by an external provider. We would like to work with a company who will manage all lettings across the Trust, with whom we can transfer responsibility to when the school is out of hours.
We are looking to appoint a lettings company that has experience managing lettings for schools and is able to take over the responsibility of all aspects of the lettings including marketing, invoicing, communication and booking processes with hirers. The winning contract must be able to offer a service on site whilst the lettings are in situ, we are unable to accept tenders that can only offer online bookings platforms.
Our Facilities
Carshalton High School for Girls (West Street, Carshalton SM5 2QX):
•Sports Hall (33.5 m x 21 m)
•Dance Studio (12 m x 11 m)
•Gymnasium (16 m x 16.5 m)
•MUGA
•Drama Studio
•Main Hall (20 m x 12 m)
•Classrooms.
•Dining Hall (Not kitchen)
Wallington High School for Girls (Woodcote Road, Wallington SM6 0PH):
•Main Hall (21 m x 12 m)
•Drama Studio (15 m X 10 m)
•Drama Room (10 m x 7m)
•Classrooms
•Small Gymnasium (20 m x 12 m)
•2 Outdoor MUGA - Resurfaced 2021 (not floodlit)
•School Playing Field
•Dining Hall (not kitchen equipment)
Wallington does have a large sports hall and an additional fitness suite which currently do not have planning permission to hire out for lettings. We will be submitting a planning application to allow this in 2022.
Nonsuch High School for Girls (Ewell Road, Cheam, SM38AB):
•All Weather sports pitch resurfaced 2020 (5948.11m2) - Floodlit
•Sports Hall (456m2)
•5 Netball courts - resurfaced 2021 (3120m2)
•Drama studios (2 x 81m2)
•Main Hall (274m2)
•Classrooms including music rooms.
•Dining Hall (not kitchen)
•School playing field
Maps of all three schools are included in appendix 1.
Additional information
We can offer our spaces for hire between 18:00-22:00 weekdays and between 08:00–22:00 on weekends, subject to school commitments. Requests outside of these hours can be reviews on a case-by-case basis. Please note - we do not offer any IT suites or equipment or specialised workspaces for lettings. If there are specific requests for equipment we can review these individually.
Typically, the school holidays are utilised to complete vital premises works however, availability for holiday clubs etc can be reviewed per request.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2022
End date
31 December 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/7P7Y68743U
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 November 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/7P7Y68743U
GO Reference: GO-2021108-PRO-19047099
six.4) Procedures for review
six.4.1) Review body
The Girls' Learning Trust
Nonsuch High School for Girls, Ewell Road, Cheam
Sutton
SM3 8AB
Country
United Kingdom