Section one: Contracting authority
one.1) Name and addresses
NWSSP- Procurement Services
4th Floor, Companies House, Cardiff
Cardiff,
CF143UB
Contact
Daniel Gregory
Telephone
+44 2920903857
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/nhs/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/nhs/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bread, Milk, Baked Goods and Dairy
Reference number
NMD-OJEU-46248
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply of Bread, Milk, Baked Goods and Dairy to organisations and sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.1.5) Estimated total value
Value excluding VAT: £12,884,107.45
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Geographical lots 1 (Bread) and 2 (Milk) may be merged if a single bidder is successful in both bids.
two.2) Description
two.2.1) Title
Milk
Lot No
2
two.2.2) Additional CPV code(s)
- 03333000 - Fresh cows' milk
- 15510000 - Milk and cream
- 15511000 - Milk
- 15511100 - Pasteurised milk
- 15511300 - Skimmed milk
- 15811100 - Bread
- 15810000 - Bread products, fresh pastry goods and cakes
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Bidders are required to note that Lot X, is split Geographically in to separate geographical regional lots as per the below.
Lot 2.1: Aneurin Bevan University Health Board Milk
Lot 2.2: Betsi Cadwaladr University Health Board Milk
Lot 2.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Milk
Lot 2.4: Cwm Taf Morgannwg University Health Board Milk
Lot 2.5: Hywel Dda University Health Board Milk (Carmarthenshire and Pembrokeshire only)
Lot 2.6: Hywel Dda University Health Board Milk (Ceredigion only)
Lot 2.7: Swansea Bay University Health Board Milk
Lot 2.8: Powys Teaching Health Board Bread and Milk
Full explicit details are available as per the E-Tender Wales portal.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainaility / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2
Cost criterion - Name: Cost / Weighting: 58.8
two.2.6) Estimated value
Value excluding VAT: £4,618,169.28
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional fresh milk products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fresh and Packaged Cakes and Bread items
Lot No
3
two.2.2) Additional CPV code(s)
- 15810000 - Bread products, fresh pastry goods and cakes
- 15811000 - Bread products
- 15811100 - Bread
- 15811500 - Prepared bread products
- 15821000 - Toasted bread products and pastry goods
- 15821100 - Toasted bread products
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Bidders are required to note that Lot 3, is split Geographically in to separate geographical regional lots as per the below:
Lot 3.1: Fresh and Packaged Cakes and Bread items Aneurin Bevan University Health Board.
Lot 3.3: Fresh and Packaged Cakes and Bread items Cardiff and Vale University Health Board & Velindre University NHS Trust
Lot 3.4: Fresh and Packaged Cakes and Bread items Cwm Taf Morgannwg University Health Board
Lot 3.7: Fresh and Packaged Cakes and Bread items Swansea Bay University Health Board
Full explicit details are available as per the E-Tender Wales portal.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainability / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2
Cost criterion - Name: Cost / Weighting: 58.8
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Bread and Baked Goods
Lot No
1
two.2.2) Additional CPV code(s)
- 15810000 - Bread products, fresh pastry goods and cakes
- 15811000 - Bread products
- 15811100 - Bread
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Bidders are required to note that Lot 1, is split Geographically in to separate geographical regional lots as per the below.
Lot 1.1: Aneurin Bevan University Health Board Bread and Baked Goods
Lot 1.2: Betsi Cadwaladr University Health Bread and Baked Goods
Lot 1.3: Cardiff and Vale University Health Board & Velindre University NHS Trust Bread and Baked Goods
Lot 1.4: Cwm Taf Morgannwg University Health Board Bread and Baked Goods
Lot 1.5: Hywel Dda University Health Board Bread and Baked Goods (Carmarthenshire and Pembrokeshire only)
Lot 1.6: Hywel Dda University Health Board Bread and Baked Goods (Ceredigion only)
Lot 1.7: Swansea Bay University Health Board Bread and Baked Goods
Full explicit details are available as per the E-Tender Wales portal.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainability / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2
Cost criterion - Name: Cost / Weighting: 58.8
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional fresh bread and cake products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Dairy
Lot No
4
two.2.2) Additional CPV code(s)
- 15530000 - Butter
- 15540000 - Cheese products
- 15541000 - Table cheese
- 15542000 - Fresh cheese
- 15542100 - Cottage cheese
- 15542200 - Soft cheese
- 15542300 - Feta cheese
- 15543000 - Grated, powdered, blue-veined and other cheese
- 15543100 - Blue cheese
- 15543200 - Cheddar cheese
- 15543300 - Grated cheese
- 15431000 - Margarine and similar preparations
- 15431100 - Margarine
- 15512000 - Cream
- 15512100 - Single cream
- 15512200 - Double cream
- 15512900 - Whipping cream
- 15512300 - Clotted cream
- 15500000 - Dairy products
- 15882000 - Dietetic products
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Procurement for the provision of dairy.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainability / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2
Cost criterion - Name: Fixed Pricing / Weighting: 3
Cost criterion - Name: Cost / Weighting: 55.8
two.2.6) Estimated value
Value excluding VAT: £4,203,610.56
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional dairy products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Eggs
Lot No
5
two.2.2) Additional CPV code(s)
- 03142500 - Eggs
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Procurement for the provision of fresh shell eggs.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainability / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Programme / Weighting: 1.2
Cost criterion - Name: Fixed Price / Weighting: 3
Cost criterion - Name: Cost / Weighting: 55.8
two.2.6) Estimated value
Value excluding VAT: £449,016.20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional fresh shell egg products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Yoghurts
Lot No
6
two.2.2) Additional CPV code(s)
- 15551000 - Yoghurt and other fermented milk products
- 15551300 - Yoghurt
- 15551310 - Unflavoured yoghurt
- 15551320 - Flavoured yoghurt
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Sites engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible.
two.2.4) Description of the procurement
Procurement for the provision of yoghurts.
two.2.5) Award criteria
Quality criterion - Name: Environmental Sustainability / Weighting: 5
Quality criterion - Name: Ethical Sustainability / Weighting: 5
Quality criterion - Name: Social Value / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Business Continuity and Supply Resilience / Weighting: 10
Cost criterion - Name: Priority Supplier Prgramme / Weighting: 1.2
Cost criterion - Name: Fixed Price / Weighting: 3
Cost criterion - Name: Cost / Weighting: 55.8
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Framework will be awarded on the basis of a three-year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48-month framework term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional yoghurt products may be sourced by the Contracting Authority, within the limitations of the Public Contract Regulations 2015.
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
N/A
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Criteria as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 22
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000257
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 March 2022
four.2.7) Conditions for opening of tenders
Date
9 November 2021
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices may be published in 3-4 years time following the contract start date.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
By powers and duties contained in the NHS (Wales) Act 2006, the Well-being of Future Generations (Wales) Act 2015, the Social Services and Well-being (Wales) Act 2014 and The Healthy Eating in Schools (Nutritional Standards and Requirements) (Wales) Regulations 2013 the following Framework Agreement may be accessed by the public sector bodies listed below to the extent that they are engaged in the management and/or support of the health, care and/or wellbeing of populations within Wales or for which they are responsible:
Blaenau Gwent County Borough Council
Bridgend County Borough Council
Caerphilly County Borough Council
Cardiff Council
Carmarthenshire County Council
City & County of Swansea
Conwy County Borough Council
Cyngor Gwynedd Council
Cyngor Sir Ceredigion County Council
Denbighshire County Council
Flintshire County Council
Isle of Anglesey County Council
Merthyr Tydfil County Borough Council
Monmouthshire County Council
Neath Port Talbot County Borough Council
Newport City Council
Pembrokeshire County Council
Powys County Council
Rhondda Cynon Taf County Borough Council
Torfaen County Borough Council
Vale of Glamorgan Council
Wrexham County Borough Council
Welsh Local Government Association (WLGA)
For the purpose of clarity, the values noted in this notice relate only to NHS Wales Health Board and Trust expenditure and any additional Call Off from this framework would be subject to the limitations of the Public Contract Regulations 2015 (as amended).
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110918
(WA Ref:110918)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom