Scope
Reference
DN766121
Description
Cumberland Council ("the Council") seeks to appoint competent contractors for the undertaking of works associated with Reactive, Statutory and Planned Maintenance for Fire alarms and security systems within the Council's Corporate Properties (Sites) in Cumbria.
These services will support the Council's primary duties under the Health and Safety at Work Act 1974, Control of Substances Hazardous to Health Regulations 2002 and Management of Health and Safety at Work Regulations 1999.
The Contract is responsible for approximately three hundred and thirty eight properties which have been divided into two geographical Lots.
Lot 1 is comprised of one hundred and sixty seven properties and Lot 2 is comprised of one of one hundred and seventy one properties. Lot 1 and 2 is subsequently divided into sub-Lots by
discipline, this ITT is specifically for the repair and maintenance of Lot E - Fire & Security.
The services included within this ITT are inclusive of but not limited to:
a. Routine servicing and testing maintenance if fire & security systems.
b. Routine servicing and testing of systems remotely monitored by the Police/Arc.
c. Access Control systems such as Paxton Net 2.
d. Testing of active fire protection measures.
e. Testing & Maintenance of fire suppression systems.
f. Fire/intruder alarm monitoring.
g. Maintenance and repair of ancillary equipment such as interlocks, door closers, hold open devices, etc.
Market engagement took place under the PCR 2015 when the original contract was established. This tender is to replace a contract that can no longer be fulfilled.
Lot 1. Lot 1 E - Fire and Security
Description
Lot 1 E - will cover 167 properties across the following geographical areas :CA1, CA12, CA2, CA3, CA4, CA5, CA6, CA7 & CA8.
Lot 2. Lot 2E - Fire and Security
Description
Lot 2E will cover 171 properties across the following geographical areas:CA13, CA14, CA15, CA20, CA22, CA25, CA26, CA27, CA28, LA18 & LA19
Contract 1. Lot 1 E - Fire and Security
Lots
Lot 1. Lot 1 E - Fire and Security
Supplier
Contract value
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Award decision date
19 May 2025
Date assessment summaries were sent to tenderers
22 May 2025
Standstill period
- End: 3 June 2025
- 8 working days
Earliest date the contract will be signed
6 June 2025
Contract dates (estimated)
- 9 June 2025 to 31 March 2027
- Possible extension to 31 March 2029
- 3 years, 9 months, 22 days
Description of possible extension:
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the option, at the Council's discretion, to extend up to a further 2 years up until 31st March 2029. Such discretion will apply in principle to each of the Contracts but the Council reserves the right not to extend any particular Contract.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKD1 - Cumbria
Contract 2. Lot 2E - Fire and Security
Lots
Lot 2. Lot 2E - Fire and Security
Supplier
Contract value
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Award decision date
19 May 2025
Date assessment summaries were sent to tenderers
22 May 2025
Standstill period
- End: 3 June 2025
- 8 working days
Earliest date the contract will be signed
6 June 2025
Contract dates (estimated)
- 16 June 2025 to 31 March 2027
- Possible extension to 31 March 2029
- 3 years, 9 months, 15 days
Description of possible extension:
The Contract will commence 1st June 2025 and will conclude on 31st March 2027, with the
option, at the Council's discretion, to extend up to a further 2 years up until 31st March
2029. Such discretion will apply in principle to each of the Contracts but the Council
reserves the right not to extend any particular Contract.
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKD1 - Cumbria
Information about tenders
Lot 1. Lot 1 E - Fire and Security
- 10 tenders received
- 10 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2E - Fire and Security
- 10 tenders received
- 10 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
PWS Systems Cumbria Ltd
- Public Procurement Organisation Number: PMJQ-3531-VMJP
The Mill
Wigton
CA7 9BA
United Kingdom
Email: info@pwssystemscumbria.co.uk
Region: UKD11 - West Cumbria
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 E - Fire and Security
Contract 2. Lot 2E - Fire and Security
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government