Section one: Contracting authority
one.1) Name and addresses
University of Sussex
Sussex House, Falmer
BRIGHTON
BN1 9RH
Contact
Strategic Procurement Team
Country
United Kingdom
NUTS code
UKJ21 - Brighton and Hove
Companies House
RC000672
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Information System
Reference number
US_24003
two.1.2) Main CPV code
- 48450000 - Time accounting or human resources software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Sussex is seeking to review its current HR System platforms to move to a Software as a Service (SaaS) solution to support the full employee life cycle.
The University is looking for potential service providers in the market which can provide, implement, host, support and maintain a cloud-based HR information and payroll system, including but not limited to HR, Payroll, and Learning Management. It will need to integrate with a range of other systems, both HR and University-wide.
Please note this is not a call for competition.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
The University of Sussex is seeking to review its current HR System platforms to move to a Software as a Service (SaaS) solution to support the full employee life cycle.
The University is looking for potential service providers on the market which can provide, implement, host, support and maintain a cloud-based HR information and payroll system, including but not limited to HR, Payroll, and Learning Management. It will need to integrate with a range of other systems, both HR and University-wide.
Please note this is not a call for competition.
Below is a high-level overview of some of the University's anticipated HR and payroll system requirements:
1. Must be able to produce the Higher Education Statistics Agency (HESA) return.
2. All absence recording and calculation - including for part time/part year workers.
3. Employee and manager self-service, with the ability to create workflows to automate employee data processing and management dashboards.
4. Learning and development modules including a Learning Management System (LMS), or the ability to integrate with a third party system for this process.
5. Multiple pension scheme administration and statutory reporting.
6. Full payroll functionality managed internally by the University and HRMC compliant.
7. Able to record Employee Relations work, including but not limited to Disciplinary, Capability and Grievance processes.
8. Full HR processing functionality including, onboarding, contractual changes, leaver processing, letter generation and workflows.
9. Able to update employee information in bulk.
10. Able to integrate and share data with other HR and University systems.
11. Data Protection, audit and GDPR complaint.
12. Analytics/Management Information solutions including report writing capabilities.
13. Able to support employees with multiple posts.
14. Support Single Sign On (SSO) with a tool such as Okta.
15. Able to configure and/or automate HR/Payroll workflows and processes.
two.2.14) Additional information
Please email suppliers@sussex.ac.uk to register your interest in this opportunity.
We will respond with a short survey document that will help determine our route to market.
two.3) Estimated date of publication of contract notice
1 April 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The procurement procedure will be run on the Proactis portal.
If you are interested in this opportunity you can register on the portal now: