Section one: Contracting authority
one.1) Name and addresses
Lostwithiel Town Council
Edgcumbe House Fore Street
LOSTWITHIEL
PL220BL
Contact
Sandra Harris
clerk@lostwithieltowncouncil.gov.uk
Telephone
+44 1208872323
Country
United Kingdom
Region code
UKK30 - Cornwall and Isles of Scilly
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.lostwithieltowncouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.lostwithieltowncouncil.gov.uk
Additional information can be obtained from another address:
Sandra Harris Town Clerk
Edgcumbe House
Lostwithiel
PL22 0BL
Contact
Sandra Harris
clerk@lostwithieltowncouncil.gov.uk
Telephone
+44 01208872323
Country
United Kingdom
Region code
UKK - South West (England)
Internet address(es)
Main address
https://www.lostwithieltowncouncil.gov.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Listed Building Strategic Definition Consultancy services
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Strategic Definition Consultancy services to build on existing briefing documents most specifically the Demand & Viability Study undertaken by Hayhurst (May 2023) to establish potential financially viable future uses for the Grade II* Listed Edgcumbe House attached Grade II* Listed Taprell House & Grade II Guildhall Lostwithiel
two.1.5) Estimated total value
Value excluding VAT: £22,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
For the purposes of this project consultant services will be defined as follows: -
A person or persons engaged for a specific length of time to work to a defined project brief with clear objectives to be delivered, which brings specialist skills and knowledge to the role and where the Town Council has no ready access to skills, experience or capacity to undertake the work.
The objective of this study is to provide a fully costed financially viable project that the Town Council can progress through the various stages of the RIBA plan of work stages. The final report as a minimum should include:-
• a review of the existing briefing documents,
• developed business case/plan for the options including projects risks
• high level financial operating plan,
• developed consultation with key stakeholders and intensive community engagement,
• evidence of discussions with Cornwall Council's Planning Team to ensure the final proposals are suitable for pre-application submission.
• early discussions with statutory consultees including Cornwall Council (Local Planning Authority) and Historic England,
• Quantity Surveyor's cost plan,
• an appraisal of the capital building investment identifying the key challenges, risks, recommendations and recommended next steps
• it must not displace existing offers within the community and must make provision for the Museum, Library and Town Council offices.
• commission of Heritage Impact Assessment to appraise the Listed and Heritage status of the buildings in relation to the future proposals
• an appraisal of the buildings with recommendations in the context of the brief and the Heritage Impact Assessment
The overall ambition is to see how the uses could form a viable model to run and maintain the buildings into the future. The Town Council is aware that the anatomy of the buildings will limit options and that there will need to be a blend of uses to offer a degree of cross-subsidy, flexibility of use over the longer term and adaptation for the future.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £22,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 October 2024
End date
20 November 2024
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 September 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Lostwithiel Town Council
Lostwithiel
PL22 0BL
Country
United Kingdom