Scope
Description
The Provision of GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes Integrated Care Board We would like to invite you to bid for the full Information Governance (IG) and Data Protection Officer (DPO) service provision within most of the General Practices (GPs) (approx. 80 practices) that we have across the Bedfordshire, Luton and Milton Keynes region. We have previously worked with external providers for a DPO service based on the below requirements. Support with the completion of the GP practices DSP Toolkit e.g. evidence and assertions A Dedicated helpdesk facility for all Information Governance queries Act as Organisations DPO (art 37 GDPR requirement) GDPR compliance planning Production, management and assurance for all practices in connection with required Information Governance policies, processes, procedures, templates and patient information to comply with GDPR, DPA2018 and the DSPT toolkit requirements Support to GP practices with the preparation, completion, review and sign off of DPIA's e.g. and Data Sharing Agreements as required. Produce and complete relevant contractual documentation - e.g. Data Processing Agreements Production of Privacy Notice Templates and updates as required Bi-Monthly IG update bulletin email (remotely) Attend National GP DPO webinars, Regional & Local IG/Data Protection meetings as required and meetings on behalf of the practices and advise accordingly re updates/information To register your interest, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2026
- Possible extension to 30 June 2027
- 2 years
Description of possible extension:
Option to extend for a further year
Options
The right to additional purchases while the contract is valid.
The contract includes an option to extend for an additional 12 months, subject to agreement by both parties.
Main procurement category
Services
CPV classifications
- 79140000 - Legal advisory and information services
Participation
This procurement is reserved for
UK suppliers
Conditions of participation
n/a
Submission
Enquiry deadline
17 June 2025, 5:00pm
Tender submission deadline
17 June 2025, 5:00pm
Submission address and any special instructions
To register your interest, please follow the link below, and search for the project reference as detailed: https://health-family.force.com/s/Welcome Project Reference: C363507 Project Name: 1975 GP DPO & IG Service for NHS Bedfordshire, Luton & Milton Keynes ICB.
Tenders may be submitted electronically
No
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | Bidders will be evaluated on the robustness of their proposed service delivery model, approach, reporting, experience and ability to meet the specification requirements. |
Quality | 70.00% |
| Financial | The Price submissions will be evaluated based on the total cost submitted. The lowest price will receive the highest score, with other bids scored proportionately. The lowest compliant tender will be... |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board
- Public Procurement Organisation Number: PGZZ-7781-GJXG
3rd Floor, Arndale House, The Mall
Luton
LU1 2LJ
United Kingdom
Contact name: Helen Ojo
Email: agem.transactional.procurement@nhs.net
Website: https://www.bedfordshirelutonandmiltonkeynes.icb.nhs.uk/
Region: UKH21 - Luton
Organisation type: Public authority - central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Arden and Greater East Midlands Commissioning Support Unit
Summary of their role in this procurement: Procurement Services
- Public Procurement Organisation Number: PLVR-6647-BVMM
Cardinal Square, 10 Nottingham Road
Derby
DE1 3QT
United Kingdom
Contact name: Helen Ojo
Email: agem.transactional.procurement@nhs.net
Website: https://www.ardengemcsu.nhs.uk/
Region: UKF11 - Derby
Contact organisation
Contact NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board for any enquiries.